Filters give you the ability to limit the items that are presented in lists (for example Project list, Issues list, Resources list) and reports. You can set up filters so that only the data that is relevant to you is displayed on a page. The filter settings at each list are "sticky" so that the last filter used will be active when you return to a specific list. For example, you can have the Tasks list in a project set to one filter and the Task list in another project set to another filter. Filters can be applied to almost all lists and reports in PPM Pro.
Filters can be shared with users, groups, and units - see Sharing Filters. Note that Home/Filters displays all filters in the system that are visible to you.
If you want a filter to be used as a timesheet filter, you must share it with the All Users group.
If you had some particular need to see all filters created in an organization, you could create a permission profile giving View permission to all filters to a specific user, or group of users. This is typically not desirable, because those users will be presented with a huge list of filters everywhere filters are offered.
Filters you create are called "custom" filters, and can be edited and deleted, and so on. PPM Pro-supplied filters (out-of-the-box) cannot be edited or deleted; these filters are prefixed with a "+".
See Creating Filters.
PPM Pro provides a set of out-of-the-box (OOTB) filters, including status filters, a My <Item> filter for most entities, and special filters for resources and requests. Each set of filters is described below.
The following set of Status Filters is provided for projects, tasks, issues, enterprises (was accounts), and departments (was programs):
- Status: +Proposed
- Status: +Open
- Status: +Closed
You can map each of the above filters to a custom status. This is called having an implied status. For example, you might have a status called "under review," which maps to Proposed, and thus has an implied status of Proposed. See About Lookup Lists and Status Lists.
My <Item> Filters
All entities except requests and resources have a "+My <Item>" filter that returns the entity records that are relative to the current user, as described below:
- +My Tasks - returns all tasks where current user is owner or scheduled to the task. This filter is also available on Home/Tasks, with the additional criterion: Project:Implied Status is not Closed
- +My Projects - returns all projects where current user is owner or member of the project team
- +My Issues - returns all issues that are assigned to current user
- +My Portfolios - returns all portfolios where current user is owner or member of portfolio team
- +My Divisions - returns all divisions (was business unit) where current user is owner or member of division team
- +My Enterprises - returns all enterprises (was account) where current user is owner or member of enterprise team
- +My Departments - returns all departments (was program) where current user is owner or member of department team
Requests have a different set of filters:
- +Requests I Can Score - returns requests that have a scoring profile and current user is on scoring team
- +Requests I Can Approve - returns all requests that you own, or that do not have an owner and that are:
- in a gate where you are a gate approver/gate approval team member
- at final approval where you are a final approver/final approval team member
- +Requests I Created - returns all requests where current user is the requester
Resources have a special set of filters due to the additional relationships resources have to managers, units, and staffing, to name a few. Please see Using the Workbench Filters and Filtering Resources.