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Planview PPM Pro
Getting Started
Getting Started
New to PPM Pro? Read This First...
Online Help
System Requirements
PPM Pro Customer Care
Browsers and Multiple Users, Zooming
Changing your password
Setting User Preferences
Uploading Resource Photo
About the ID Inspector
Legacy Training Videos
Getting around the PPM Pro User Interface
PPM Pro Header
Navigation Toolbar
The Main Content Area (Grid)
Bookmarks and Favorites
Printing Entity List Pages
Tips for Working With PPM Pro Fields
Copying URLs and Rows
Changing Page Layout
Viewing Change History
Searching in PPM Pro
About PPM Pro Home
Entering Project Time Tutorial
Welcome
Open a Timesheet
Add an Entry to the Timesheet
Select a Category
Navigating Around the Timesheet
Choose a Project
Select a Task
Enter Time
Add a Note
Submit your timesheet
What's next?
Responding Quickly in Times of Change
Ensure Work Delivery Aligns to Strategy as Projects and Priorities Shift
Adjusting PPM Pro Project and Task Work
Accounting for Changes to People Resource Availability
Managing Financial Changes
Reprioritizing and Re-planning New and Existing Work
Visualizing the Impacts of Change in PPM Pro
Getting the Most out of PPM Pro
What's Cookin'?
Calculated Fields Cookbook
Dashboards Cookbook
Financial Summary: Cookbook
Reports Cookbook
Request Gate Approval Cookbook
Strategies
PPM Pro Business Value
Savvy PMO Guides
Encouraging Adoption by Project Managers, Resource Managers, and Others
Encouraging Adoption by Time Users and Timesheet Approvers
Stepping into Centralized Project Management
Stepping into Portfolio Management
Stepping into Resource Management
Stepping into Work Intake and Requests Management
Stepping into Reports and Dashboards
Stepping into Permissions Management
Reducing Workload through Integrations
FAQs
Got Questions?
Calendars, Dates
Capacity, Hours
Dashboards, Reports
Divisions, Departments
Field Formatting
Groups
Hierarchy, Units
Permissions FAQ
Projects, Tasks FAQ
Requests FAQ
Timesheets FAQ
Users, Resources
User Interface
Tips & Timesavers
How to Get Help
Admin
General UI
Projects, Tasks, Issues
Reports, Dashboards, and Filters
Resources
Time
PPM Pro Entities
General
Associating Selected Tasks/Issues
Changing Entity Owners
Customizing the Entity List by Category
Printing the Entity List
Tips for Working with PPM Pro Fields
Working with the Card View
Organization
About the Organization
PPM Pro Entity Hierarchy
Detailed Hierarchy
Creating Divisions (was Business Unit)
About Divisions
Creating Divisions
Editing Divisions
Creating Division Teams
Creating Departments (was Program)
About Departments
Creating Departments
Creating Department (Program) Teams
Department Rights
Department Info tab
Portfolios and Applications
Stepping Into Portfolio Management
About Portfolios
About Applications
Working with the Portfolios List page
Printing the Portfolios List
Creating Portfolios
Editing and Deleting Portfolios
Portfolio Finances
Adding an Asset to a Portfolio
Associating Portfolios to Projects and Hierarchy Units
Creating and Moving Sub-Portfolios
Reporting Against Projects Included in Multiple Portfolios
Resources
Stepping Into Resource Management
Working with the Resources List page
Assigning or Changing Organization Roles
Filling Out a Skills Profile
Using the Resource Workbench
Assets
About Assets
Working with the Asset List page
Printing the Assets List
Creating an Asset
Projects
Encouraging Adoption by Project Managers, Resource Managers, and Others
Project FAQs
About Projects
Working with the Project List page
Printing the Projects List
Using the Project Gantt Chart
Status Comments
Project Basics
Baselines
Financial Entries
Tasks
About Tasks
Using Tasks for Iterative Work
Working with the Task List
Using the Spreadsheet-Style Task Editor
Using the Task Gantt Chart
Using the Task Timeline
Calculating Project and Task % Complete
Managing Tasks with PPM Pro for Mobile
Task Basics
Task Schedules and Estimates
Task Costs, Revenue, and Budgets
Dates
Dependencies
Constraints
Project Logs/Issues
About Project Logs/Issues
Working with the Project Logs List page
Printing the Project Log/Issues List
Creating Project Logs/Issues
Copying or Moving Issues Between Projects
Requests
Request FAQs - End User
About Requests
Managing Requests (Workflow)
Working with the Requests List
Working with the Card View
Creating, Editing, and Deleting Requests
Copying Requests
Tracking the Progress of a Request
Associating Entities
Creating New Entities From Requests
Request Notes and Attachments
Scoring Requests
Alerts, Attachments, and Notes
About Alerts
Configuring your alert inbox
Editing Alerts
About Attachments
Adding Threaded Notes to an Entity
Attaching Files and URL Links to an Entity
Notifications (Planview Admin)
Time Management
Timesheets FAQ
Improving Adoption by Time User and Timesheet Approvers
Entering Time
Timesheet Overview
Working with Timesheets
Timesheet Tips
Entering Time
Pre-loading Timesheet Entries (Pinning)
Submitting Timesheets
Timesheet Notes
Timesheet History
Timesheet Guidelines
About HTC
Approving Time
Working with Timesheet Approvals
Configuring Timesheet Approvers
Approving Timesheets
Managing Resource Time - Time Admin
Reversing Timesheet Approval
Managing Rates
Timesheet Reporting
Timesheet Reports Overview and Examples
Using PPM Pro for Mobile for Entering and Approving Time
Using PPM Pro For Mobile
Configuring Preferences
Entering Time
Pre-loading Timesheet Entries (Pinning)
Timesheet Notes
Timesheet Guidelines
Approving Timesheets for Mobile
Send Reminder to PM Approver
PPM Pro for Mobile
Using PPM Pro for Mobile
Using PPM Pro for Mobile
Configuring Preferences
Entering Time
Pre-loading Timesheet Entries (Pinning)
Approving Timesheets for Mobile
Managing Tasks
Timesheet Notes
Timesheet Guidelines
Send Reminder to PM Approver
Reports
Getting Started with Reports
Reports - Transition Topics
FAQs Reports
Reporting - Then and Now
Transitioning to New Reports
Report Basics
Reports Overview
Report Teams and Permissions
Working with the Reports List (Grid) Page
Creating, Editing, Deleting Reports
Running and Viewing Reports
Exporting and Printing Reports and Dashboards
Using the Report Designer
General Tab
Data Tab
Display Tab
Variable Settings Tab
Team Tab
Speciality Reports
Permissions
Scoring Reports
Time Series Reports
Reports Cookbook
Actual Hours by Project Category for Past 3 Months
Allocated Cost by Role
Allocated Hours by Project
Allocated Hours by Project Category for Next 3 Months
Applications by DBMS
Capacity and Demand Project-Role-Resource
Capacity and Demand Resource-Project-Role
Capacity and Demand Role-Project
Capacity vs. Project Allocations vs. Timesheet Hours
Financial Entries by Category
Financial Summary Full Structure
Financial Summary Top-Level Structure Only
Group Membership
Intake Pipeline
Intake Request Risk vs. Value
Permission Profiles allowing Create Project
Planned versus Actuals
Portfolio Budget and Projects
Portfolio Costs Over Time
Portfolio Hierarchy with Project Details Considering % to Include
Portfolio Project Status
Portfolio Roadmap
Projects by Category with Priority Stacks
Projects by Priority and Status
Project % Complete
Project Actuals vs Estimated Hours
Project Financials by Business Objective for a Portfolio
Project Financial Entries
Project Logs
Project Overview
Project Permissions
Project Scores by Scoring Category
Project Scores with Details
Project Staffing
Request Associated Projects with Project Status
Request Average Days at Gates
Request Gate Actions
Resources - Allocated vs Capacity Hours Time Series
Resource Average Days at Request Gate
Resource Average Days per Request Action
Resource Permissions
Resource Roles and Allocations
Resource Workbench Allocations aka Bottom Half of Home/Resources View
Resource Workbench Utilization aka Top Half of Home/Resources View
Role - Allocated vs Capacity Hours Time Series
Simple Project Financials Comparison
Simple Project Time Series
Task Hierarchy
Tiles
Timesheets for this Week
Timesheet Entries by Project-Task-Resource
Timesheet Entries for a Resource by Category and Entry Type
Timesheet Entries for this Week
Timesheet Entries Totaled by Project and Resource
Total Cost of Ownership
Total Forecasts and Actuals
Unit Hierarchy
User Login Information
Dashboards
Dashboards - Transition Topics
Dashboards - Then and Now
FAQs Dashboards
Setting Up Overview Dashboards
Dashboard Basics
About Dashboards
Dashboard Teams and Permissions
Working with the Dashboards List (Grid) Page
Creating, Editing, Deleting Dashboards
Running and Viewing Dashboards
Printing and Exporting Dashboards and Reports
Using the Dashboard Designer
General Tab
Content Tab
Display Tab
Scope Tab
Team Tab
Editing Report Components in Dashboards
Dashboards Cookbook
Application Portfolio Management Dashboard
Demand Management Dashboard
Executive Overview Dashboard
Portfolio Overview Dashboard
Project Status Dashboard
Resource Management Dashboard
OData Setup (R2D2)
Published Dashboards
Overview of Published Dashboards
How to Publish Dashboards
Schedules and Notifications
Published Dashboard Authentication and IP Restrictions
Viewing Published (and Previously Published) Dashboards
Filters
About Filters
Ad-Hoc Filters
Creating Filters
Working with Filters
Sharing Filters
Reports and Dashboards (Legacy)
Reports (Legacy)
About Reports (Legacy)
Reports and Permissions/Viewing Rights
Working with the Reports List page
Reporting Against Projects Included in Multiple Portfolios
Reporting On Associated Entities
OData Setup (Legacy)
Creating and editing reports
Configuring report output
Saving and running reports
Viewing report results
Audit History Report
Field Descriptions Report
Example Report Output Types
Capacity and Demand Report Examples
Reporting on Calendar Events
Dashboards (Legacy)
About Dashboards
Working with the Dashboards List page
Creating dashboards
Viewing and Publishing Dashboards
Project Staffing
Direct Project Resource Planning
About Project-Level Resource Planning
Resource Planning Terms and Influences
Creating Allocations
Scheduling Resources to Tasks
Shift/Extend Examples
Managed Project Resource Staffing
About Managed Resource Staffing
How to Request Staffing
How to Fullfill Staffing
Task Resource Planning
Task Estimates & Schedules
Project Financials
Setting Up Permissions for Project Financials
Using Project Financial Entries
About Financial Entries
Working with the Financial Entries Grid
Creating Forecasts and Entering Actuals
Entering and Distributing Values
Associating Financial Entries with Tasks
Notes and Attachments
Financial Entry Reports
Using the Financial Summary
About the Financial Summary
Working with the Financial Summary
Checking the Numbers
Financial Summary PMI Metrics
Setting Up Project Financial Entries
Transitioning from Task-Level to Project-Level Expenses
Financial Entries Overview for Administrators
Finance Settings
Creating Categories for Financial Entries
Configuring Available Fields for Financial Entries
Creating Custom Fields for Financial Entries
Creating Field Restrictions for Financial Entries
Designing Details - Forecast and Actuals
Financial Entries: Out of the Box Fields
Laying Out the Grid Columns for Financial Entries
Configuring Searchable Fields
API and Data Import for Financial Entries
Setting up the Project Financial Summary
Financial Summary Overview for Administrators
Setting Up Data Streams, Calculation Details for Financial Metrics
Creating Fields for the Financial Summary
Working with the Summary View
Calendars
About Calendars
About Project calendars
About Resource calendars
Base calendars
Changing a base calendar
Using effective dates for base calendars
About Events and Working Hours
Creating events
Resource Capacity Planning
Capacity, Staffing & Demand
About Capacity and Demand
What-If Planning
About the What If Scenario Workbench
Working with the What If Scenarios list page
Creating a scenario
Using the What If workbench
Manipulating data in scenarios
Setting scenario visibility
Scoring Projects and Requests
Overview
About scoring
Scoring roles
Project Scoring
Project Scoring Permissions
Assigning a scoring profile to a project
Scoring a Project
Locking project scores
Viewing project scores
Synchronizing criteria that are tied to lookup lists
Request Scoring
Request Scoring Permissions
Assigning a scoring profile to a request category
Scoring Requests
Locking request scores
Viewing request scores
Predictive Portfolio Analysis (PPA)
PPA
PPA FAQs
Predictive Portfolio Analysis
Setting up the PPA environment
Interpreting Capacity
Working with Scenarios List page
Creating a Scenario
Understanding Scenario Output
Comparing Scenarios
Impact Analysis
Impact Analysis
About Impact Analysis
Using Impact Analysis
Planview Solution Integrations (Flex)
PPM Pro and AgilePlace Integration (v1)
Setting up the PPM Pro - AgilePlace Integration (Phase 1)
Using PPM Pro and AgilePlace (Phase 1)
PPM Pro and AgilePlace Integration (v2)
Setting up the PPM Pro - AgilePlace Integration (v2)
Using PPM Pro and AgilePlace Integration (v2)
FAQ: PPM Pro -> AgilePlace V2 Integration
PPM Pro and ProjectPlace Integration (v1)
PPM Pro and ProjectPlace FAQs
Before You Begin - PPM Pro and ProjectPlace
Setting up the PPM Pro - ProjectPlace Integration
Using PPM Pro and ProjectPlace
PPM Pro and Projectplace Integration (v2)
PPM Pro and ProjectPlace FAQs
Before You Begin - PPM Pro and ProjectPlace
Configure the PPM Pro - ProjectPlace Integration
Using PPM Pro and ProjectPlace
PPM Pro Administrator Documentation
Overview
About Admin
System Settings
System Requirements
Authentication
IP Restrictions
Setting Up or Editing Passwords
Localization Support
Scheduled Jobs
Set Up Data Collection for Trend Fields
Organization setup
Adjusting System Colors
Configuring Organization-Wide Settings
General Data Protection Regulation (GDPR)
Configuring Global Resource Settings
Set Up Offices and Regions
Creating Organization Calendars
Resources
Users
Roles
Creating/Populating Org Hierarchy
Controlling Access: Groups, Teams, and Profile-Based Permissions
Stepping Into Permissions Management
Permissions Overview
User Types/Permissions
Confidential Projects
Granting Administrative Privileges
Report Source Authorization
Reporting on Permissions
Groups
Profile-Based Permissions
Entity Team Permissions
Timesheet Administration
About Timesheet Administration
Configuring Timesheet Rules and Settings
Activating/Generating/Deleting Timesheets
Automatic Timesheet Approval
Normalizing costs
Configuring Timesheet Alerts
Setting Up Internal Rates
About Rates
Finance Settings
How Costs Are Calculated
Project-Level Finance Settings
Viewing Rate Values on Project Staffing Grid
Setting Up Internal Rate Tables
Assigning Rates to Roles and Resources
Setting Up Entities
Self-Service Administration (SSA)
Self-Serve Admin Workflow
Determining Field Values: Order of Precedence
Required vs Mandatory Fields
Configure Searchable Fields
Changing Filter, Report, and Dashboard Ownership
Importing Entity Data
Card View Setup
Project Logs/Issues
Portfolios and Assets
Projects
Requests
Tasks
Managing Lookup Lists and Status Lists
About Lookup Lists and Status Lists
Creating a Lookup List
Adjusting System Colors
Setting up Managed Staffing
Administering Managed Staffing
Staffing Routing
Creating Calculated Fields
About calculated fields
Working with the Calculated Fields list page
Supported Data and Display Types
Supported Color Keywords
Functions
Calculated Fields Cookbook
Creating calculated fields
Working with Health Profiles
About Health Profiles
Creating, Editing, Deleting Health Profiles
Applying Health Profiles
Creating Scoring Profiles
Setting up scoring components
Creating a scoring profile
Scoring and filter teams (legacy requests)
Integration
Integrating with PPM Pro
About Web Services
Getting Started with WS API
Best Practices and Other Basics
Tips for finding IDs
Field Types and IDs
Subtype IDs
Examples
Reference
Computed Fields
Default Entity Fields
Task
Multi-Currency Support
Multi-Currency: Getting Started
Multi-Currency Overview
Currency Permissions
Effective Dates for Currency Exchange Rates
Creating Currency Tables
Assigning a Currency to a Project
Assigning a Currency to a Request
Assigning a Currency to Roles and Resources
Multi-Currency and Reports, Dashboards and Filters
Product Releases
New Features and Release Notes
2022 Release Notes Archive
2017 Release Notes Archive
2018 Release Notes Archive
2019 Release Notes Archive
2020 Release Notes Archive
2021 Release Notes Archive
2023 Release Notes Archive
2024 Release Notes
Newsletters and Announcements
Planview PPM Pro Newsletters
PPM Pro Release Process
Calculated Fields: Do the Right Thing!!!
PPM Pro Domain Name Change FAQs
PPM Pro Renewal Process
Planview PPM Pro Customer Webinars
2020 QandAs
2021 QandAs
2022 QandAs
PPM Pro Q&As from November 13 2019 Release Webinar
PPM Pro Q&As from October 16 2019 Release Webinar
Requests End-To-End Webinar Q&As - December 4, 2019
Videos
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Impact Analysis
About Impact Analysis
Using Impact Analysis