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Planview Customer Success Center

Managing Fixed Bid Invoices

Note: If you don't see a Fixed Bid section in your project, then the project category does not support it. Ask your PPM Pro administrator to either add the Fixed Bid section to the category, or choose a category that is configured for fixed bids.

You can recognize Fixed Bid revenue amounts in PPM Pro on the Fixed Bids page, which is available for each project and also under the Organization tab (the latter accessible only by member of the Fixed Bid Manager group). Because all fixed bid time and expense is logged as non-billable, no revenue shows up in rollups and reports until it is "recognized" through the Manage Fixed Bid function. If enabled for your organization, the revenue amounts can be released to your financial system.

Fixed Bid Permissions

To create, edit, and delete a fixed bid invoice, you must be either:

  • Member of the Organization group and have Project > Edit > Details permissions
  • Project owner with Project > Edit > Details permissions
  • Member of Fixed Bid Manager group (on Organization/Manage Time & Expense/Manage Fixed Bid)

To view a fixed bid invoice, you must be either:

  • Member of the Organization group who has Project > View > Details permissions
  • Project owner with Project > View > Details permissions
  • Project team member with Project > View > Details and Project > View Rollups permissions
  • Member of Fixed Bid Manager group (on Organization/Manage Time & Expense/Manage Fixed Bid)

Creating a Fixed Bid Invoice

When you click the New button on Fixed Bid, a pop-up window appears titled "Create a New Fixed Bid Invoice” (if you access the page from the Organization tab, then you are prompted to pick a project first). You can then designate a date and select the fixed bid items for which you want to recognize revenue. The following fields are available:

Field

Description

Fixed Bid Item

A fixed bid summary task.

Budget

Supplied from the Task Details tab.

Amount Recognized

The amount already recognized through Manage Fixed Bid.

Budget % Recognized

The % of the budget amount that has already been recognized.

Task % Complete

Supplied from the Task Details tab.

Additional Amount to Recognize

The additional dollar amount you want to recognize or "invoice".

Additional Budget % to Recognize

The % of the total budget amount that you wish to recognize or "invoice" on this transaction.

Notes

Any notes you'd like to add