October 2026

Pre-define teams on workspace templates

You can now set up teams and their access rights in workspace templates. Admins can start new projects fast, with the right people and permissions in place from day one. Read more.

Pre-define workspace administrators on workspace templates

You can now set up workspace administrators in workspace templates. Pre-defined administrators are available in resulting workspaces from day one.

Read more.

Allow external members in teams

You can now open specific teams to external members. This makes it easier to set up teams that span organizations, such as your own staff working with partners or agencies, and add them to workspaces as one unit.

All teams stay closed to external members until you open them, and only external members who are already in your account's workspaces can be added. A team that's open to external members can only be added to workspaces where Allow workspace members to invite external members is turned on.

Read more.

Account administrators get predictable administrator rights in workspaces

Account owners, co-owners and account administrators now have the same rights as a workspace administrator in every workspace in their account. They can change workspace settings, manage members, and edit or delete any content without being added as workspace administrators first. Before this, some administrator actions worked for them and others didn't, and it could depend on whether they were a member of the workspace.

The existing account settings still apply:

• Business units. If your account uses business units, account administrators only get these rights in workspaces that have no business unit or belong to one of their own business units. Account owners and co-owners have them in every workspace.
• Access to workspaces you're not a member of. Account administrators get these rights in every workspace they're a member of. To open workspaces they're not a member of, Administrators may go into any workspace, even if they are not members must be set to Yes under Account administration > Password and security. Only the account owner and co-owners can change this setting.

Being an account administrator doesn't make you show up as a workspace administrator. You aren't listed among the workspace's administrators and you don't get its administrator notifications.

Workspace head administrators are now optional - and easier to manage

With this release, the previously compulsory head administrator role on every workspace now becomes optional.

• This makes it easier when people leave the organization - their workspaces no longer have to be immediately re-assigned to someone else.
• A new filter in Account administration > Workspaces makes it easy to find workspaces without head administrators.
• A new bulk operation also makes it easy to set head administrators across many workspaces in one go.
• Workspaces that sync with Portfolios can only temporarily be left without a head administrator. The next time the project is updated in Portfolios, the connector assigns one again from the ProjectPlace Head Admin role, inviting that person back if needed. When someone leaves, update the role in Portfolios so they are not re-invited.
• As a result of this change, we also improve the Planview Platform User Management (PPUM) experience. Deleting a user from Planview Admin under PPUM no longer fails when they are head administrator of workspaces in ProjectPlace.

Read more.