Automate Scheduled Date Notifications & Reminders

Card Automation supports the ability to schedule email, Slack, or MS Teams notifications based on card's planned start and finish dates. This example sets up a notification for cards nearing their Planned Finish date and sends a notification to a Teams channel that we configured in the last use case. The best option for a date filter would be to run it on a schedule, and to have every day within that schedule, so that it's continuously looking for these cards.

To create a scheduled automation based on planned start and finish dates:

1. From a board's Action Menu  click Card Automation.
2. On the Card Automation Dialog, Click +Add Card Automation.
3. Add a Description.
4. Select an Event Type from the dropdown. For this example, we're selecting Scheduled Time, choosing the time of day we want this automation to run and choosing the day(s) of the week. For this example, we're choosing Monday-Friday since we want this automation to run every every day of the week. 
5. Choose Filter Criteria:

a. For Date, click Planned Finish Date and choose is less than this number of days from now. Type in the number of days. In the example below, this creates the trigger that initiates any time a card with a planned finish date is less than five days from the now (now = when the automation runs). For a complete listing of supported time triggers, see note at end of article.

b. For Action Type, we'll be posting to Microsoft Teams and adding the Webhook URL as in the last example.

c. Click the Save button.

6. The Teams channel will receive a notification every time the Card Automation successfully runs, i.e. the filter criteria is met.