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Planview Customer Success Center

Benefits Realization

Benefits Realization

The Benefits Realization capability supports the monitoring of the achievement of an organization’s products, such as benefits, efficiencies, and revenue. Each capability within the Planview Capability Framework has a distinct set of features and functionality, business processes, best practices, and analytics and reports that deliver value to customers in the form of specific business outcomes.

Processes and Reports

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The benefits realization capability provides organizations the ability to monitor and manage a product’s expected benefits, revenue, and overall achievement, enabling better decision-making on which products to enhance, sunset, or continue to support. This capability supports the ongoing monitoring of product financials compared to the baseline, and the tracking of key results towards organizational objectives.    

           

Benefits Realization Process Steps

           

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Benefits realization process flow

           

Process Step Description
Roll up product financials The purpose of this step is to summarize product costs and benefits to date by rolling up financial planning data from associated work and strategy entities.
Review product financials against the baseline The purpose of this step is to monitor the realization of the product financials via a comparison against the baseline in order to track any variance. Users should harness this information to make well-informed decisions on the portfolio of products and/or to make any appropriate corrective actions.

The product financial planning detail will have been updated with appropriate budget and target data during the product planning and funding process, and a financial baseline will have been taken.
Manage ongoing product financials

As product financials are monitored and compared against the baseline, the product manager can manage both forecasted and actual information going forward.

For more information:

Review relevant key results against objectives Key Results allow you to capture and track progress toward your objectives. Product and portfolio managers should periodically review the current state of key results to see if progress is being made towards relevant objectives
Enhance/retire product This step represents a decision point.

Based on the product information captured to date and compared against baselines (financial data and additional key results), a decision should be made on whether the product should continue to be enhanced and funded or whether it should be retired.
Closure If a decision is made to retire the product, update the product status to reflect this.

 

           

Benefits Realization Reports

How are we able to understand all cost and benefits forecasts for programs and projects across the organization?

FastTrack Power BI Showcase Dashboards – Strategy – Strategy Financial Analysis Power BI Dashboard This dashboard shows the forecasted costs of strategic initiatives and programs in select portfolios, allowing you to identify the trend of forecasted costs over time. You can configure the dashboard to slice and display data in numerous ways.
Strategy Portfolio – Portfolio Manager –Customizable Column Set Tile This allows you to see strategy data in a customizable column set, including roadmaps, financials, effort, and more.
STR31 – Strategic Portfolio Cost and Benefit Analysis Analytic This report analyzes program data and summarized portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue. You can slice data by strategy attributes, account structure levels, or line attributes of selected accounts. The report can be configured to run against each level in the strategy structure.
STR32 – Strategic Portfolio Financial Performance Analytic This report compares versions of the strategic program and summarized portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue. A burndown chart is included for the portfolio and each initiative. You can run the report against each level in the strategy structure.
STR33 – Strategic Initiative Pipeline Matrix Analytic This report can select cost, revenue, or benefit-based measures from the financial planning data to drive bubble size and visualize the pipeline of strategic initiatives. You can configure the report to run against each level in the strategy structure.
STR34 – Strategic Portfolio Investment Risk and Reward Analytic This report is based on financial plan data and allows you to select benefit or revenue measures for the x-axis, a risk-based attribute for the y-axis, and cost-based measures for the bubble size. You can configure the report to run against each level in the strategy structure.
FastTrack Power BI Showcase Dashboards – Work Power BI Dashboard

This dashboard displays a range of out-of-the-box Power BI visualizations for the Financial Summary, Portfolio Balance Count, and Portfolio Balance Cost dashboards.

Detailed information for each visualization is provided, highlighting the configuration steps required to recreate the visualization.

Work Portfolio – Portfolio Manager – Customizable Column Set

Tile This column set gives you an overview of work items in a portfolio and their details, including synced AgilePlace boards, start and finish dates, and percentage complete.
WRK14 – Project and Portfolio Highlight Report Analytic

This report summarizes key project information into a one-page report for stakeholders and project review meetings.
 
The report includes the following:

  • Project attributes
  • Assigned owners and responsibility information
  • Dates and milestones
  • Trend of project condition, RAG, or RYG status
  • Financial summaries
  • Change requests
  • List of risks and issues
  • Descriptions
  • Additional commentary

You can run the report for a single project or across the portfolio. The portfolio report includes an executive summary on the first page, followed by one-page summaries for each project on individual pages.

WRK31 – Work Portfolio Financial Analysis Analytic

This report analyzes project and portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue.

The report uses a single version of the financial plan and a data type based on project attributes, account structure levels, or line attributes of selected accounts.

WRK32 – Project/Work Portfolio Financial Burndown Comparison Analytic

This report compares versions of project and work portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue.

The report includes the following:

  • Burndown chart for the work portfolio and each project
  • Portfolio-based and summary time-phased chart showing the financial profile across the whole portfolio, based on versions of the financial plan
  • Project-level and time-phased chart showing the financial profile for each project, based on versions of the financial plan
  • Detailed data tables
WRK33 – Project Cost or Revenue/Benefit Bubble Analytic This report can select cost, revenue, or benefits-based measures from the financial planning data to drive bubble size.
WRK34 – Work Portfolio Investment Balance Bubble Analytic This report identifies the risk and reward balance across projects. You can select benefit or revenue measures for the x-axis, a risk-based attribute for the y-axis, and cost-based measures for the bubble size. The report can run against each level in the strategy structure.
Outcome Portfolio – Portfolio Manager – Customizable Column Set Tile This customizable column set allows you to see an overview of the outcome breakdown, including total cost of ownership, labor costs, status assessment, and more.
OUT31 – Outcome Portfolio Revenue and Cost Analysis Analytic This report analyzes program data and summarized portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue. The report uses a single version of the financial plan and a data type based on project attributes, account structure levels, or line attributes of selected accounts. You can configure the report to run against each level in the strategy structure.
OUT32 – Outcome Revenue/Cost Forecast Performance Analytic This report compares versions of outcome data and summarized portfolio financial plan data, with effort represented as FTEs, days, and hours, and financials as cost, benefits, and revenue. The report includes a burndown chart for the portfolio and each initiative. You can configure the report to run against each level in the strategy structure.