Cost center-based planning

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Cost center-based investment and capacity planning adoption pathway

3. Capability usage

Audience	Portfolio manager, finance manager
Objective	Get started by creating a planning portfolio then use ICP to analyze and approve portfolio projects.

The five principle steps of investment and capacity planning

These steps represent the full usage of investment and capacity planning. However, not every step is required for it to be meaningful and beneficial. Some customers start with simply determining capacity and demand, then ranking and prioritizing investments without using the more advanced scenario analysis and reporting options.

Step	Role	Description	Resources
Create a planning portfolio	Portfolio manager Finance manager	Create a new planning portfolio or review the planning portfolio that was shared with you. Key actions: Name: Create a name for your planning portfolio. Description: Enter a brief description for your planning portfolio. Capacity Structure: Cost Center Capacity Level: Lowest level of the Cost Center Structure Select Capacity: Select at least one cost center. The budgets for these cost centers will be the capacity. Capacity Financial Model and Version: Select the newly created Cost Center Financial Model and the Investment Planning Target version. Define the planning portfolio capacity Demand Structure: Work Demand Level: Work (potential and in-flight projects) Select Demand: Leave the default option to pull in all work and projects based upon impact to selected capacity. Selecting Existing Portfolio will further limit the work based on impact to selected capacity and included in the selected portfolio. Demand Financial Model : Enterprise Financial Model Demand Financial Version: select the Investment Planning Demand version. The version selected here will be the source version, also known as the shared scenario. Planning Horizon Start/Finish: typically 3-5 years, but depends on the organization. Planning portfolio definition	About Creating Planning Portfolios as a User Creating Planning Portfolios Planning Menu Basics Setting Up Investment and Capacity Planning as a User
Invite portfolio members	Portfolio manager Finance manager	Invite relevant collaborators to the planning portfolio.	Share and Manage Access to a Planning Portfolio
Review capacity (cost center) financial plans	Portfolio manager Finance manager	Cost center financial plans are typically loaded directly from the resource information already in Planview Portfolios into the Investment Planning Target version. In some cases the data can be entered or maintained manually, or there is an option to use Excel Importer. To review the data, select the Analyze view, then on the Portfolio Target row select , then Open Financials, then select the cost center to open the financial plan. Load or manually enter cost center financial plans See Editing a Financial Plan for more information on manually entering financial data.	Updating Capacity and Demand Data by Accessing the Financial Plan Loading, Scheduling, or Deleting Cost Center-Based Financial Plans Capacity Portfolio Manager Screen Basics
Capture work financial demand	Portfolio manager Finance manager	Capturing work financial demand is a two-step process. Define the planning portfolio demand Step 1. Populate or edit the Actual/Forecast version. Data can be added to work (demand) financial plans in two ways: Load – The work financial load can be manually performed or scheduled within job stream management. For information about scheduling a financial plan load by using a job stream, see Configuring Financial Plan Load Job Parameters. Manual entry – See Editing a Financial Plan for more information on manually entering financial data. Note that in-flight project data will likely load from resource assignments and timesheets, while new projects added as part of planning may need financial lines and data to be entered manually. Step 2. The Planview Administrator will copy all the financial data from the Actual/Forecast version into the Investment Planning Demand version just before the planning cycle starts. Note: It is imperative that all projects included in the planning process have financial data. If the financial plan for a potential project is blank, or contains lines with no financial data within the horizon dates, the project will not pull into the investment and capacity planning portfolio.	Demand Portfolio Manager Screen Basics How to Load Data into a Work Financial Plan Editing a Financial Plan

Status	Description	Visibility
Pending	Indicates the investment opportunity has been identified, however, the business case has not been completed and the opportunity is not ready to be considered. Investments with this status are not displayed on the Investment and Capacity Planning screen.	Will not appear on Investment and Capacity Planning screen
Analyze	Indicates the investment opportunity has been identified and the business case prepared. The opportunity can be considered, however, no final investment decision has been made.	Below the line – Analyze view
Accept	Indicates the investment opportunity has gone through the investment and capacity planning process and that your organization has chosen to proceed with the investment. Anything approved in the previous planning cycle will already appear above the line (in-flight).	Above the line – Analyze view Included in Shift and Balance Views
Conditional	Indicates the investment has gone through the investment and capacity planning process and has been accepted under certain conditions.	Above the line – Analyze View Included in Shift and Balance views
Refuse	Indicates the investment opportunity has gone through the investment and capacity planning process and your organization has chosen not to accept it.	Below the line – Analyze View
Resubmit	Indicates the investment opportunity has gone through the investment and capacity planning process via a lifecycle, and your organization initially refused to accept it. The opportunity has been revised and should be reconsidered. This status is used in investment and capacity planning if your system is configured for lifecycles.	Below the line – Analyze View

Step	Role	Description	Resources
Create a user-defined (what-if) scenario	Finance manager Portfolio manager	Create a user-defined (or what-if) scenario to edit and evaluate different investment decisions and approaches to balancing capacity with demand. Creating a user-defined scenario allows you to model different decisions in a what-if environment without changing the shared scenario. For understanding more about scenarios, see Model alternatives as scenarios.	Managing Investment and Capacity Planning Scenarios
Rank work/projects from 1 to n	Finance manager Portfolio manager	Rank investments automatically based on criteria, or manually by the users of each scenario. The Rank view displays investments in ranked order within a scenario. If no ranking has been applied, investments are displayed alphabetically. If a scenario includes both ranked and unranked investments, unranked investments will display at the top in alphabetical order, and the ranked investments will display below in ascending rank order.	Rank View Ranking Investments Automatically Rank Investments Based on Criteria Dragging Investments to Rank Them Defining Threshold Lines for the Rank View
Analyze to move projects above or below the line and set investment approval status	Finance manager Portfolio manager	Analyze potential work or projects by moving them above or below the line to see the impact to capacity targets and budgets. The Analyze view is divided into two trays. The upper tray incudes projects with the Accept or Conditional status, while the lower tray includes projects in the Refuse or Analyze status. To change the status of the investment decision, you can either use the action menu to select a new status, or drag and drop the project above or below the line.	Analyze View Updating Investment Approval Status and Priority Reviewing a Gantt Chart in Investment and Capacity Planning
Shift work/projects (optional)	Finance manager Portfolio manager	Shift project start dates, finish dates, and duration so they will fit within capacity constraints. The Shift view provides visibility into where demand exceeds capacity by period, as well as the ability to shift investments to fit within available capacity. After portfolio investments have been ranked and analyzed, date ranges of approved and conditionally-approved investments are further evaluated. Constraint limitations on specific resource types may be resolved by shifting investment dates, and investments below the line may be approved.	Shift View Data Display and Layout of the Shift View Shifting Investments to Resolve Capacity Issues
Balance the details (optional)	Finance manager Portfolio manager	The Balance view allows you to look at investments that have been accepted in the scenario, and the time-profiled impact of those investments against the capacity and budget targets. Information on the grid at the lowest level is editable when you are viewing a user-created scenario, or the shared scenario if it is editable. Use the category menu to decide which information to view, and the focus control option to organize the way the data is displayed in the hierarchy.	Balance View Updating Capacity and Demand Data in Investment and Capacity Planning Updating Demand Data by Editing Cells Adding an Account Line with Attributes in Investment and Capacity Planning Changing Account Line Attributes in Investment and Capacity Planning

Step	Role	Description	Resources
Evaluate and compare multiple scenarios	Portfolio manager Finance manager	Use analytics and visual impact analysis tiles to evaluate and compare multiple scenarios before deciding on the optimal plan, such as the Cost Impact Analysis tile displayed here.	Understanding Impact Analysis Report Tiles Create an Impact Analysis Report Tile Using Configurable Visualizations
Publish scenario	Portfolio manager Finance manager	Once the plan is agreed to, financial data as well as investment decision status and ranking order can be published back to the demand entities and the shared scenario, or just the shared scenario. If the investment approvals have been made in the shared scenario, then the Publish from the Shared Scenario transaction will make the decisions live. If the investment approvals have been made in a non-shared scenario, the Publish from Scenario transaction can be used to move the investment decisions to only the shared scenario, or to both the shared scenario and demand. In addition to investment approval decisions, any amendments to the investment demand data or capacity budget/targets in the non-shared scenario will also be published live. This updates the financial planning detail screens accordingly for the investments or capacity in question.	Publish in Investment and Capacity Planning Publishing a Scenario in Investment and Capacity Planning Publishing the Current Version of an Investment Plan as the Official Plan
Capture baseline	Portfolio manager Finance manager	Once the plan is published, capture a baseline of the approved plan. This may be completed as part of a lifecycle, or manually captured by making a copy of the demand financial plan and then locking it.
Communicate the published plan	Portfolio manager Finance manager	Communicate the published plan to all relevant stakeholders. Planview recommendation: Use the PLN01 report as a way to communicate the plan changes. Users can compare the version of the financial plans they are responsible for to the newly approved version, and users will have to adjust the resource assignments and other financial lines until the two financial plans are in alignment.	Allowing Users to View Published Investment Ranking Details About Lifecycles and the Publication of the Shared Scenario

Create a new planning portfolio

Understand the four pivot views: Rank, Analyze, Shift, and Balance

Investment approval status values

Prioritize and rank investments

Model alternatives as scenarios

Choose and publish a plan