Cost center-based planning

In order for the comparison between the enterprise or work financial model and the cost center financial model to work, Use Providing Organization (Cbs1) must be selected on the enterprise or work financial model. 

To confirm this is configured correctly, go to the Administer Financial Planning Models screen, find the model used for Work Financial planning, select Edit Financial Planning Model, and confirm that the option Use Providing Organization (Cbs1) is checked. 

Confirm demand financial model configuration: 

• Cost center must be a line attribute on at least the labor account
• Use in Investment and Capacity Planning option must be checked for the model
• There must be commonality in both accounts and attributes 

Go to Configure Versions and add a new financial version. Name the version Investment Planning Demand. 

Planview recommendation: Review the financial versions chart to understand more about different financial versions and their purpose.

This is a two-step process. First, populate or edit the Actual/Forecast version. 

Data can be added to work (demand) financial plans in two ways: 

1. Load – The work financial load can be manually performed or scheduled within job stream management. For information about scheduling a financial plan load job by using a job stream, see Configuring Financial Plan Load Job Parameters.
2. Manual entry – See What is Needed to Make it Work for more information.

Note that in-flight projects will probably be loaded from resource assignments and timesheets, while new projects added as part of planning may need financial lines and data to be entered manually.

The second step is completed by the Planview administrator. They will copy all the financial data from the Actual/Forecast version into the Investment Planning Demand version just before the planning cycle starts. 

It is imperative that all projects that will be part of the planning process have financial data. If the financial plan for a potential project is blank, or contains lines with no financial data within the horizon dates, the project will not pull into the investment and capacity planning portfolio.

When adding the new model, select Cost Centers from the dropdown. 

Use the same calendar, planning horizon start and finish dates, forecast period, and other fields as in the enterprise or work financial model.

For the new cost center financial model, the next step is to configure accounts. At a minimum, the labor account is required. Select Use Account, Allow Edit, and Allow Loads for the labor account.

Depending on how the cost center structure is configured, you may want to enable a generic benefit, capital, or expense account. Select Allow Edit and Allow Load as needed, based on usage in other parts of Planview Portfolios. 

Use in Investment and Capacity Planning must be checked for all accounts that will be used. 

From the Add Accounts screen, click the Line Attributes icon for the labor row, and select the line attributes that you want to set capacity constraints for. The attributes selected should also already be selected on the enterprise or work financial model, as the attributes must match.

Attributes which are selected here and also have a matching attribute or account on the enterprise or work financial model will make up the capacity and demand primary "pivot."

Note that Cost Center Availability Type is automatically selected and required.

Recommendation: As you consider which attributes to include on each account, consider how your company makes investment decisions.

The attributes selected will make up the content and depth of the pivot table between the capacity and demand financial plans, so we recommend to minimize the number of attributes if possible. 

Example: Split by CapEx/OpEx.

From the Add Accounts screen, click the Account Options icon on the labor row. Deselect any unnecessary options to customize the display according to your preferences.

If investment and capacity planning is going to also include non-labor accounts, you will need to configure the attributes for those accounts as well. This is not required. 

From the Add Accounts screen, click the Line Attributes icon, and select the line attributes that you want to set capacity constraints for. The attributes selected should already be selected on the non-labor accounts for the enterprise or work financial model, as the attributes must match.

Recommendation: As with the labor account and attributes, consider the level of detailed required to make investment decisions. 

Go to Configure Versions and add new financial versions. Name the version Investment Planning Target and allow editing and loads, aligning its sub-options with those of the work financial versions. Other versions such as Actuals/Forecast or Baseline by quarter or year may be added as well.

Planview recommendation: Review the financial versions chart to understand more about different financial versions and their purpose.

From the Configure Versions screen, load the working cost center version. The load can be manually performed, or scheduled within job stream management. For information about scheduling a financial plan load job by using a job stream, see Configuring Financial Plan Load Job Parameters.

Columns included in the investment and capacity planning column set will drive how you rank potential and in-flight investments.

Create a New column set for Work that includes all criteria that should be considered for ranking and prioritization such as category, regulatory, scoring attributes, and risk. This will require financial subtotals and other attribute columns.

Key actions:

• Include In: Check the box for Investment and Capacity Planning.
• Set to Working Version so that data from the active scenario (the shared scenario or user-defined scenario) is shown.
• Roles: Select either Corporate Wide or specific roles that will be involved in the portfolio planning process.

Planview recommendation: If your company approves the budget for a time horizon shorter than your 3-5 year strategic planning portfolio, (such as the current year or next year), you can add time limits to some columns in  your column set.

Create column sets to share published decisions

Planview administrator

To communicate the published plan to project and resource managers, configure Portfolios to support viewing details about a scenario's investment ranking values.

These details typically include: 

• Investment ranking values that exist within the scenario at the time it was last published
• Planning portfolio from which those values were last published
• Name of the user who last published the scenario
• Date on which the scenario was last published

You can add the columns to column sets relevant to the Investment and Capacity Planning screen, Resource Management and Assignments screen, or Work Portfolio View screen.

The investment ranking details a user will be able to view after selecting one of the column sets you configure is dependent on which investment ranking columns you add to that column set.

Enable required features for roles

Planview administrator

From the Configure Roles screen, enable the following features for each role that will use planning: 

Strategic management: 

• Use investment and capacity planning

Investment decisions:

• Define portfolio targets
• Make investment decisions
• Publish to shared scenario
• Publish to entities

Pending

Indicates the investment opportunity has been identified, however, the business case has not been completed and the opportunity is not ready to be considered. Investments with this status are not displayed on the Investment and Capacity Planning screen.

Analyze

Indicates the investment opportunity has been identified and the business case prepared. The opportunity can be considered, however, no final investment decision has been made.

Accept

Indicates the investment opportunity has gone through the investment and capacity planning process and that your organization has chosen to proceed with the investment. Anything approved in the previous planning cycle will already appear above the line (in-flight).

Conditional

Indicates the investment has gone through the investment and capacity planning process and has been accepted under certain conditions.

Refuse

Indicates the investment opportunity has gone through the investment and capacity planning process and your organization has chosen not to accept it.

Resubmit

Indicates the investment opportunity has gone through the investment and capacity planning process via a lifecycle, and your organization initially refused to accept it. The opportunity has been revised and should be reconsidered.

This status is used in investment and capacity planning if your system is configured for lifecycles.

Investments (or projects) must have an investment status (OpCapAppr alternate structure) of Analyze, Accept, Conditional, or Refuse to be included in a planning portfolio.

As an administrator, you must edit the investment demand structure, then the status must be added to all potential and in-flight projects.

Things to consider: 

• Many set the default to Analyze for simplicity. To do this, select the definition link next to the Investment Approval alternate structure, then select Analyze in the default drop down.  
• Pending can be used to enable a lifecycle checkpoint before moving to planning.
• Resubmit and Repropose can be used in sub-lifecycles in advanced configurations and are not required. 
• If used, the status chosen in the lifecycle can trigger successive workflows for the relevant entities or projects. 

Create a new planning portfolio

Planview administrator

Create a new planning portfolio. For detailed information about how to create the portfolio see Get started and optimize usage. 

From the planning menu, navigate to the Investment and Capacity Planning tab. Use the View dropdown to select each view option, and make sure the portfolio displays rows for each option.

If no data displays, review this criteria:

• The projects (demand) must be associated to the department (capacity).
• Demand data for the selected financial version must be available for the selected capacity entities.
• The demand must exist within the selected planning horizons.
• The investment approval status must not be Pending.
• If an additional demand portfolio was applied to the planning portfolio, the investments must also be included in the definition of the selected demand portfolio.