Cherwell Service Management
- Last updated
- May 29, 2024
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- Getting Started
- Installation Primer
- Quick Start Guide
- Key Concepts
- Step 1: Connect to Your Repository
- Step 2: Create or Reuse a Model
- Step 3: Create Your Collection(s)
- Step 4: Configure your Integration
- Step 5: Expand or Modify your Integration
- Configure your Hub to Hub Integration
- Troubleshooting
- Settings
- FAQs
- General
- Tasktop Joins Planview FAQ
- Deprecation of NTLM FAQ
- Does Hub need to be restarted when configuration changes are made?
- Does Hub support artifact deletion across repositories?
- Does Hub support the use of port forwarding/reverse proxies?
- How are users counted in Hub?
- How can I find User Guides for previous versions of Planview Hub?
- How can I learn what transforms are available?
- How does Hub's built-in person reconciliation algorithm work?
- How does Hub change detection work?
- How does Hub determine that a field in project 1 is the same field as in project 2?
- How does Hub handle field values with the same label?
- How does Hub scale to meet Enterprise needs?
- How does Planview ensure security of customer information?
- How do I automate internal workflows using Hub's public API?
- How do I ensure business continuity?
- If a conflict occurs on one mapped field on an artifact, do we synchronize the remaining fields that aren’t in conflict or does that one conflict block the rest of the fields from synchronizing?
- If Comment Flow (or Attachment Flow) is enabled, will only newly added comments (or attachments) sync over?
- If I click 'Process All Artifacts,' what exactly will process?
- What's Different in User Management Workflow with Keycloak Since Hub Version 24.4?
- What's the difference between Continuous Delivery and Long Term Support?
- What are Smart Fields?
- What are the differences between Time Interval and Cron Expression?
- What can I do to lessen the performance impact on my external repositories?
- What does "allow unmapped values to flow" mean for a single select or multi select field?
- What does 'back synchronization' mean?
- What does making a model field "required" mean?
- What does the Hub deployment process look like?
- What do the "special features" mean?
- What is a Concurrency Limit? How does it differ from the Integration Maximum Concurrency Limit?
- What is Planview Hub's underlying architecture?
- What is the difference between 'Process All Artifacts' and 'Initiate Synchronization'?
- When will Planview add or remove support for a repository version?
- Where can I learn about specific connectors like Jira, Jama, etc?
- Why shouldn't I change artifact type in my repository after an artifact has synchronized?
- Installation and Maintenance
- After upgrade, will my integrations automatically resume running?
- Does Planview Hub support Docker? (need to update)
- How can I improve REST API traffic to a repository by using a load balancer?
- How can I increase Hub's session time-out?
- How can I override the default socket timeout for my operational database?
- How can I run Hub on port 443 (the standard SSL port) when I don’t have super user (root) permissions?
- How do I configure Entra managed accounts with Azure SQL in Hub?
- How do I configure Hub to Hub client access?
- How do I configure Hub to use HTTPS?
- How do I configure the max days I'd like to keep Hub log files?
- How do I configure the PlanviewLinkBridgeUser role?
- How do I configure which port Hub uses?
- How do I import my license key into Hub?
- How do I migrate my Hub configuration between databases?
- How do I migrate my operational database from MySQL to PostgreSQL?
- How do I move my Hub Instance to a new server?
- How do I only keep the last two weeks of Tomcat logs?
- How do I prevent vulnerabilities in Windows OS?
- How do I set up Hub to run as a service on Linux?
- How do I upgrade Hub?
- If I forget my master password, how can I remove or change it?
- I’ve forgotten my password to the User Administration Console (Keycloak). How do I get back in?
- What is the Secure Password Storage Security Level and Master Password?
- What practices can I take to reduce "open redirect" security vulnerabilities?
- What should I be aware of when upgrading to 19.2?
- What should I be aware of when upgrading to 19.3?
- What should I be aware of when upgrading to 19.4?
- What should I be aware of when upgrading to 21.1?
- What should I be aware of when upgrading to 23.4?
- Where are the program files, configuration files, and logs for Hub located?
- Where is the context stored for Hub and Keycloak? How can I setup a “persistent volume claim” so that I don’t lose that context when either the Keycloak container or Hub container are restarted?
- Why am I unable to access Hub after bookmarking the login page?
- Troubleshooting
- How can I resolve a "too many files open" error?
- How can I resolve a 'certificate error' in my browser?
- How can I resolve a 'GC overhead limit exceeded (CCRRTT-30000E)' error?
- How do I change Hub's logging configuration?
- How do I troubleshoot in Hub?
- How often and in which interval does Hub retry errors?
- If I delete a previously synchronized artifact in one of my repositories and do not want it to be recreated, is there any way to 'blacklist' it in Hub?
- Log reads “Failed to acquire database lease. The database is in use by another instance of Hub.” What has happened?
- My log files are too big! How can I compress them to save space?
- Where can I find details on errors in Hub?
- Where can I find Hub logs?
- Why am I seeing errors for artifacts that don't even meet my artifact filtering criteria?
- Why do I get a timezone error when creating a database connection?
- Enterprise Data Stream
- Gateway
- Hub on Cloud
- How can I connect Hub Cloud to an On-prem repository?
- How can I resolve certificate validation errors?
- How do I import a CA certificate into my Hub Cloud instance?
- I'm getting a 403 error when I try to log in to my Cloud instance. What should I do?
- Planview Hub Cloud Migration FAQ
- Planview Hub Cloud Security FAQ
- What are the feature differences between Hub Cloud and Hub On-prem?
- What is Hub Cloud's underlying architecture?
- When is my Cloud instance upgraded?
- Connectors
- Can I write information to the Jira sprint field?
- Do I need to perform additional steps for TFS upon upgrading?
- How can I reduce the number of projects shown for Clarity in Hub?
- How can I resolve an error stating, 'Received fatal alert: handshake_failure'?
- How do I create a repository connection to Atlassian Jira On Demand with SSO enabled?
- How do I resolve the 'Too many persons found' error upon integrating with a Jira cloud instance?
- If the PTC Windchill RVS server is localized (i.e., installed on a non-English locale OS), will related objects also need to be localized?
- I received the exception 'PKIX path building failed ... unable to find valid certification path to requested target' when connecting to Team Foundation Server. How do I fix it?
- Jira Epic/Parent Link FAQ
- Jira GDPR Changes
- What happens if the Timesheet Hours per Day field does not match the timesheet configuration?
- Why are there so many files in my temp directory when I use the connector?
- Why do I get authentication errors for ALM/QC when I've correctly entered my credentials?
- Why do I get the error message 'Error while parsing file … expecting Index' while integrating with IBM DOORS?
- Why do I see an error stating 'This method is no longer supported by the catalog service' when querying Visual Studio Online (VSO) or Azure DevOps Services?
- General
- Planview Hub Product Releases
- 25.2 Release Notes
- Hub Release Notes - 25.2.0.20250203-b8396
- Hub Release Notes - 25.2.0.20250306-b8562
- Hub Release Notes - 25.2.0.20250309-b8583
- Hub Release Notes - 25.2.0.20250315-b8615
- Hub Release Notes - 25.2.0.20250323-b8658
- Hub Release Notes - 25.2.0.20250402-b8712
- Hub Release Notes - 25.2.0.20250408-b8745
- Hub Release Notes - 25.2.0.20250417-b8793
- Hub Release Notes - 25.2.0.20250423-b8823
- Hub Release Notes - 25.2.0.20250428-b8844
- Hub Release Notes - 25.3.0.20250430-b8864
- Hub Release Notes - 25.3.0.20250505-b8879
- 25.1 Release Notes
- Hub Release Notes - 25.1.0.20241126-b8029
- Hub Release Notes - 25.1.0.20241203-b8066
- Hub Release Notes - 25.1.0.20241211-b8109
- Hub Release Notes - 25.1.0.20241230-b8207
- Hub Release Notes - 25.1.0.20250113-b8289
- Hub Release Notes - 25.1.2
- Hub Release Notes - 25.1.3
- Hub Release Notes - 25.1.4
- Hub Release Notes - 25.1.5
- Hub Release Notes - 25.1.6
- Hub Release Notes - 25.1.7
- 24.4 Release Notes
- Hub Release Notes - 24.4.0.20240820-b7489
- Hub Release Notes - 24.4.0.20240829-b7547
- Hub Release Notes - 24.4.0.20240901-b7567
- Hub Release Notes - 24.4.0.20241002-b7743
- Hub Release Notes - 24.4.0.20241015-b7814
- Hub Release Notes - 24.4.0.20241024-b7863
- Hub Release Notes - 24.4.0.20241104-b7916
- Hub Release Notes - 24.4.10
- Hub Release Notes - 24.4.2
- Hub Release Notes - 24.4.3
- Hub Release Notes - 24.4.4
- Hub Release Notes - 24.4.5
- Hub Release Notes - 24.4.6
- Hub Release Notes - 24.4.7
- Hub Release Notes - 24.4.8
- Hub Release Notes - 24.4.9
- 24.3 Release Notes
- Hub Release Notes - 24.3.0.20240504-b6925
- Hub Release Notes - 24.3.0.20240602-b7072
- Hub Release Notes - 24.3.0.20240607-b7098
- Hub Release Notes - 24.3.0.20240609-b7111
- Hub Release Notes - 24.3.0.20240620-b7163
- Hub Release Notes - 24.3.0.20240624-b7184
- Hub Release Notes - 24.3.0.20240701-b7218
- Hub Release Notes - 24.3.0.20240806-b7413
- Hub Release Notes - 24.3.0.20240812-b7446
- Hub Release Notes - 24.3.10
- Hub Release Notes - 24.3.2
- Hub Release Notes - 24.3.3
- Hub Release Notes - 24.3.4
- Hub Release Notes - 24.3.5
- Hub Release Notes - 24.3.6
- Hub Release Notes - 24.3.7
- Hub Release Notes - 24.3.8
- Hub Release Notes - 24.3.9
- 24.2 Release Notes
- Hub Release Notes - 24.2.0.20240205-b6465
- Hub Release Notes - 24.2.0.20240211-b6500
- Hub Release Notes - 24.2.0.20240220-b6547
- Hub Release Notes - 24.2.0.20240227-b6584
- Hub Release Notes - 24.2.0.20240304-b6612
- Hub Release Notes - 24.2.0.20240319-b6692
- Hub Release Notes - 24.2.0.20240323-b6711
- Hub Release Notes - 24.2.0.20240327-b6728
- Hub Release Notes - 24.2.0.20240328-b6740
- Hub Release Notes - 24.2.0.20240405-b6777
- Hub Release Notes - 24.2.0.20240410-b6801
- Hub Release Notes - 24.2.0.20240424-b6872
- Hub Release Notes - 24.2.10
- Hub Release Notes - 24.2.11
- Hub Release Notes - 24.2.12
- Hub Release Notes - 24.2.13
- Hub Release Notes - 24.2.14
- Hub Release Notes - 24.2.2
- Hub Release Notes - 24.2.3
- Hub Release Notes - 24.2.4
- Hub Release Notes - 24.2.5
- Hub Release Notes - 24.2.6
- Hub Release Notes - 24.2.8
- Hub Release Notes - 24.2.9
- 24.1 Release Notes
- Hub Release Notes - 24.1.0.20231015-b5891
- Hub Release Notes - 24.1.0.20231023-b5931
- Hub Release Notes - 24.1.0.20231027-b5963
- Hub Release Notes - 24.1.0.20231108-b6024
- Hub Release Notes - 24.1.0.20231126-b6112
- Hub Release Notes - 24.1.0.20231211-b6183
- Hub Release Notes - 24.1.0.20240107-b6322
- Hub Release Notes - 24.1.0.20240114-b6356
- Hub Release Notes - 24.1.0.20240118-b6377
- Hub Release Notes - 24.1.1
- Hub Release Notes - 24.1.10
- Hub Release Notes - 24.1.11
- Hub Release Notes - 24.1.12
- Hub Release Notes - 24.1.13
- Hub Release Notes - 24.1.14
- Hub Release Notes - 24.1.15
- Hub Release Notes - 24.1.16
- Hub Release Notes - 24.1.3
- Hub Release Notes - 24.1.4
- Hub Release Notes - 24.1.5
- Hub Release Notes - 24.1.6
- Hub Release Notes - 24.1.7
- Hub Release Notes - 24.1.8
- Hub Release Notes - 24.1.9
- 23.4 Release Notes
- Hub Release Notes - 23.4.0.20230710-b5391
- Hub Release Notes - 23.4.0.20230716-b5425
- Hub Release Notes - 23.4.0.20230724-b5465
- Hub Release Notes - 23.4.0.20230731-b5506
- Hub Release Notes - 23.4.0.20230802-b5522
- Hub Release Notes - 23.4.0.20230808-b5548
- Hub Release Notes - 23.4.0.20230814-b5578
- Hub Release Notes - 23.4.0.20230818-b5599
- Hub Release Notes - 23.4.0.20230827-b5635
- Hub Release Notes - 23.4.0.20230903-b5666
- Hub Release Notes - 23.4.0.20230911-b5708
- Hub Release Notes - 23.4.0.20230918-b5748
- Hub Release Notes - 23.4.0.20230925-b5789
- Hub Release Notes - 23.4.0.20231003-b5828
- Hub Release Notes - 23.4.0.20231010-b5862
- Hub Release Notes - 23.4.0.20240208-b102
- Hub Release Notes - 23.4.10
- Hub Release Notes - 23.4.11
- Hub Release Notes - 23.4.14
- Hub Release Notes - 23.4.15
- Hub Release Notes - 23.4.16
- Hub Release Notes - 23.4.17
- Hub Release Notes - 23.4.18
- Hub Release Notes - 23.4.19
- Hub Release Notes - 23.4.2
- Hub Release Notes - 23.4.20
- Hub Release Notes - 23.4.21
- Hub Release Notes - 23.4.3
- Hub Release Notes - 23.4.4
- Hub Release Notes - 23.4.5
- Hub Release Notes - 23.4.6
- Hub Release Notes - 23.4.7
- Hub Release Notes - 23.4.8
- Hub Release Notes - 23.4.9
- Hub Release Notes - 24.1.1
- Tasktop Sync Product Releases
- 25.2 Release Notes
- Planview Hub Editions
- Supported Repository Versions
- Connector Documentation
- Aha!
- Apptio Targetprocess
- Aras Innovator
- Asana
- Atlassian Jira
- Atlassian Jira Align
- Blueprint
- BMC Helix ITSM
- Broadcom Clarity
- Broadcom Rally
- codebeamer
- Digital.ai Agility
- Digital.ai Release
- Git
- GitHub Issues
- GitLab Issues
- IBM Engineering Requirements Management DOORS Family
- IBM Engineering Requirements Management DOORS Next
- IBM Engineering Workflow Management
- IBM Rational ClearQuest
- Jama Connect
- Microsoft Azure DevOps Server
- Microsoft Project Server
- Microsoft SharePoint
- Micro Focus ALM Octane
- Micro Focus ALM/Quality Center
- Micro Focus Dimensions RM
- Micro Focus PPM
- Micro Focus Solutions Business Manager
- Mozilla Bugzilla
- Pivotal Tracker
- Planview AdaptiveWork
- Planview AgilePlace
- Planview Enterprise Architecture
- Planview Portfolios
- Planview PPM Pro
- Planview Universal Connector
- Polarion ALM
- PTC Windchill
- PTC Windchill RVS
- Salesforce
- ServiceNow
- SmartBear QAComplete
- Sparx Systems Pro Cloud Server
- TestRail
- Trello
- Tricentis qTest
- Tricentis Tosca
- UiPath Test Manager
- WhiteHat Sentinel
- Zendesk
- Knowledge Resources
- Hub Videos
- Tasktop Customer Portal
Overview
Cherwell Service Management is an ITSM tool that enables organizations to implement, automate, and modernize service and support their IT service delivery processes. Cherwell Service Management is a flexible and scalable solution for organizations to provide faster and more efficient services, improving customer satisfaction.
By synchronizing Cherwell Service Management with Planview Hub, practitioners can collaborate on artifacts each from within their tool of choice, with data and handoffs flowing seamlessly between them.
For example:
- Support uses an ITSM tool such as Cherwell Service Management to report any issues/defects.
- Planview Hub mirrors the Task or Incident to a PPM tool such as Planview PPM Pro where it will be prioritized and developed.
- If the development team requires more information about the problem, the teams can easily transfer additional information back and forth.
- Fixed defects are updated, and the resolution is communicated back to the support team.
Key Features and Benefits
- Synchronizes artifacts across the lifecycle, allowing information to flow freely between Cherwell Service Management and other tools.
- Improves quality of IT services by closely integrating support with other teams.
- Transforms customer support and issue/defect management into a seamless and integrated process.
- Ensures changes in Cherwell Service Management are instantly recorded in the development teams’ tool of choice.
Connector Setup Details
Minimal User Permissions & Hub User
We recommend that you create a new user within your external tool, to be used only for your Hub integration. This is the user information you will enter when setting up your repository connection within Planview Hub. By creating a new user, you will ensure that the correct permissions are granted, and allow for traceability of the modifications that are made by the synchronization.
In general, your user account should have sufficient permissions to create, read, and update artifacts in your repository. However, depending on the use case, your user may need different permissions. For example, if you are only interested in flowing data out of your repository, your user may not need to have full CRUD access, as the 'create' and 'update' permissions may not be needed.
The user must be a member of member of a security group with the same privileges to use the REST API:
To create, view, update, and delete objects in the repository, you must have the relevant privileges for those actions in addition to the API-specific roles. User must be assign to particular security group which have the access that needs to be performed. The access can be given by Administrator to other security group as well. You can restrict operations like incident reporting etc as well. Refer to CSM Documentation Archive and visit Administration for supported version for more details.
Connecting to Cherwell Service Management
Standard Authentication
Required Fields:
- Location/Connection URL
- Example Format: https://example.cherwellondemand.com/CherwellAPI
- Username
- Password
- API Client ID: An API token key associated with the Tasktop client (see Obtaining API Client IDs in the Cherwell Service Management documentation).
- Artifact Location
- The base URL for the browser client. If no URL is provided, the default http://server/CherwellClient will be used.
Person Reconciliation
Fields Used for Hub’s Default Person Reconciliation Algorithm |
Field Names for Person Reconciliation Extensions (Note that these are case sensitive) |
Label in Cherwell Service Management |
---|---|---|
ID |
person-id |
User Record ID |
Username |
person-username |
User Display Name |
|
person-email |
User Email |
N/A |
person-display-name |
User Public ID |
N/A |
person-first-name |
User First Name |
N/A |
person-last-name |
User Last Name |
N/A |
person-full-name |
User Full Name |
Special Features Supported
Feature |
Applicable Hub Versions |
Applicable Repository Versions |
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Supported Work Item Types
Supported Work Item Type |
Applicable Hub Versions |
Applicable Repository Versions |
Unique URL |
---|---|---|---|
Task |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
No |
Incident (Service Request) |
Planview Hub: 24.1.0 and later |
Any supported repository version |
No |
Supported Field Types
Field Type |
Does Hub support custom fields of this type? |
How is the field type referenced in the repository? |
Sample Repository Fields Supported |
Particular Repository Fields Not Supported |
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Text |
Title |
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Text (Validated) |
Close Code, Type |
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Text (Validated) |
Close Code, Type |
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Logical |
Approval Needed |
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Date |
Due Date |
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Date/Time |
Due Date |
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Number (Decimal) |
Cost |
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Number |
Max Completion Time in Minutes |
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Text (Validated) |
Assigned to ID, Owned by ID |
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Relationship |
Text Owned by Incident, Task Links the Dependent Task, Incident Owns Tasks, Major Incident links Similar |
Read-only Support for remaining fields |
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Text (Rich Text) |
Description |
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Supported Containers
Containers that can synchronize between repositories |
Applicable Hub Versions |
Applicable Repository Versions |
Unique URL? |
N/A |
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Containers used to define the boundary of a collection |
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N/A |
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Containers used for artifact routing |
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N/A |
Functional Limitations
Category |
Limitation |
Applicable Hub Versions |
Applicable Repository Versions |
---|---|---|---|
Third Party API Limitation |
Text Fields Cherwell's REST API does not preserve the escaping of special characters such as "&" These will be automatically converted to their unescaped format such as "&". |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Text Fields Cherwell's REST API does not preserve the escaping of special characters such as "&" These will be automatically converted to their unescaped format such as "&". |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Single Select Fields Dependencies between fields are not properly expressed through the Cherwell REST API. Therefore, some single-select fields will not be presented with options by the connector. |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Custom Person Fields Cherwell's API does not distinguish between single-select fields and person fields. Custom person fields will displayed by the connector as single-select fields. |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Empty Values For some field types, the Cherwell REST API does not support setting an empty or null value after the field has been set. In some cases, the field may always have a non-empty value to begin with. This appears to be a limitation on most numeric and boolean fields. |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Negative Double Values Double fields will sometimes return invalid values for negative values. If the number of integral digits is the maximum allowed for the field in Cherwell, the server will cut off one digit of the field's value when the value is negative. A support request has been created with Cherwell: Support Incident 594967 |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Third Party API Limitation |
Artifact Linking Due to limitations in the API for relationships Cherwell, the connector can support writing to only a limited set of Relationship fields. Currently these include "Task Owned by Incident" and "Task Links the Dependent Task" on Tasks, and "Incident Owns Tasks" and "Major Incident links Similar" on Incidents. |
Planview Hub: 24.1.0 and later |
Any supported repository version: |
Configuration Requirement |
Task Owned by Incident When linking a parent Incident to a Task, Cherwell may require that the "Depends on Title" field on the Task is set to the title of the linked Incident, or it will not allow linking to the Incident. We recommend turning off validation of the "Depends on Title" field on Tasks, otherwise users need to map both the "Depends on Title" field and the "Task Owned by Incident" fields. |
Planview Hub: 24.1.0 and later |
Any supported repository version: |