Reviewing or Modifying Financial Allocation Values
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Why Review or Modify Financial Allocation Values through the Strategy View Screen?
Financial allocation values of work and outcomes are used for effort columns, financial columns, summarization, and rollups. A work financial allocation value indicates the percentage of the work's effort that's to be expended in supporting the strategic entity. An outcome financial allocation value indicates the percentage of the outcome's total cost that's to be expended in supporting the strategic entity. The total cost of a work item or outcome is based on its financial allocation value.
The Strategy View screen can display a list of financial allocation values relevant to work and outcomes currently associated with a particular strategic entity. Depending on your system's configuration, you can review work or outcome financial allocation values on the screen's Associated Work tab or Associated Outcomes tab (respectively). If you can review values for a strategic entity's associated work or outcomes, your system's configuration determines whether you can also modify those values on the relevant tab.
Examples of the Strategy View screen's Associated Work and Associated Outcomes tabs
TIP
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The Strategy View screen also supports associating work with a strategic entity, associating outcomes with a strategic entity, and deleting those associations.
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A work item or outcome can be associated with multiple strategic entities. This article describes reviewing or modifying financial allocation values of work or outcomes currently associated with a particular strategic entity. Depending on your system's configuration, you can also perform the following operations:
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Access the Work View screen's Associated Strategies tab to review or modify the financial allocation values of strategic entities currently associated with a particular work item.
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Access the Outcome View screen's Associated Strategies tab to review or modify the financial allocation values of strategic entities currently associated with a particular outcome.
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Review Financial Allocation Values of Work or Outcomes Associated with a Strategic Entity
To review the financial allocation values of work or outcomes associated with a strategic entity:
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Click the appropriate tab (Associated Work or Associated Outcomes).
Depending on which tab you selected, it includes financial allocation values for the work or outcomes currently associated with the strategic entity.A value displayed in the tab's Financial Allocation % column indicates the percentage of the relevant work or outcome's effort that's to be expended in supporting the strategic entity. The system takes financial allocation values into account when calculating the total cost of the relevant work items or outcomes. For more information about the tabs, see Columns of the Associated Work and Associated Outcomes Tabs and Dig Deeper.
You review financial allocation values for work or outcomes on the relevant tab
Modify Financial Allocation Values of Work or Outcomes Associated with a Strategic Entity
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For information you should keep in mind as you modify financial allocation values, see Dig Deeper.
To modify financial allocation values for work or outcomes associated with a strategic entity:
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Click the appropriate tab (Associated Work or Associated Outcomes).
Depending on which tab you selected, it displays financial allocation values for the work or outcomes currently associated with the strategic entity.
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For each value you want to change in the Financial Allocation % column, double-click the relevant cell and then type a new value.
A value displayed in the Financial Allocation % column indicates the percentage of the relevant work item or outcome's effort that's to be expended in supporting the strategic entity. The total cost of that work item or outcome is based on its financial allocation value. For more information about the Financial Allocation % column, see Columns of the Associated Work and Associated Outcomes Tabs.
You modify financial allocation values for work or outcomes on the relevant tab
Dig Deeper
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You should keep the following information in mind as you modify financial allocation values for work or outcomes:
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When work is associated with a strategic entity, the work item's default financial allocation value for that association is 100 percent. You can change that default value to a value that typically should be between 0 (zero) and 99.
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When an outcome is associated with a strategic entity, the outcome's default financial allocation value for that association is 0 (zero) percent. You can change that default value to a value that typically should be between 1 and 99.
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When financial data is rolled-up, 0 percent values are ignored. This approach gives project managers and managers of a strategic plan or outcome plan the flexibility of rolling up data as needed without having to ensure that the total of all of the relevant financial allocations add up to 100 percent.
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A work item or outcome's financial allocation value can exceed 100 percent. Suppose a work item or outcome's financial allocation value is set to 200 percent, and then $5 is entered for that work or outcome on the Financial Planning Detail screen. In that case, the system doubles the amount so that $10 is used when displaying, summarizing, or rolling up the work or outcome's financial data on a Portfolio View screen.
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If you want to access the Work Detail screen for a particular work item as you review or modify work financial allocation values, click
> Work Detail on the relevant row. -
If you want to access the Outcome Detail screen for a particular outcome as you review or modify outcome financial allocation values, click
> Outcome Detail on the relevant row.
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You should keep the following information in mind as you modify financial allocation values for work or outcomes:
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When work is associated with a strategic entity, the work item's default financial allocation value for that association is 100 percent. You can change that default value to a value that typically should be between 0 (zero) and 99.
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When an outcome is associated with a strategic entity, the outcome's default financial allocation value for that association is 0 (zero) percent. You can change that default value to a value that typically should be between 1 and 99.
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When financial data is rolled-up, 0 percent values are ignored. This approach gives project managers and managers of a strategic plan or outcome plan the flexibility of rolling up data as needed without having to ensure that the total of all of the relevant financial allocations add up to 100 percent.
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A work item or outcome's financial allocation value can exceed 100 percent. Suppose a work item or outcome's financial allocation value is set to 200 percent, and then $5 is entered for that work or outcome on the Financial Planning Detail screen. In that case, the system doubles the amount so that $10 is used when displaying, summarizing, or rolling up the work or outcome's financial data on a Portfolio View screen.