Outcome Load

Load Financial Plan – Single Enterprise Model

When one enterprise financial model is used, data is loaded from the underlying work data into the work financial plan, and that same data may also be displayed on other screens such as within the strategy portfolio view, the outcome portfolio view, or within investment and capacity planning. Once the load into the work financial plans is complete, data may then be rolled up or summarized into the higher levels of other structures, based on how work and other entities such as programs or outcomes are associated. When the load is initiated from the Outcomes menu, it still loads the work data into the work financial plans, but it loads a subset of them based on what is included in the outcome portfolio. This loaded data is visible both on the Outcome and Work menus, in the version which was loaded. 

The load is performed:

• On each work financial plan specified

• Within a selected period range

• For a given outcome financial-planning model and version

• For all outcome financial-planning model/accounts that allow loading

The work outcome load can be executed for:

• A single project

• An outcome portfolio or projects

• All projects allocated to at least one outcome

The outcome load process occurs between a start and finish period as defined by the user:

• The start and finish period for the load will be restricted by the horizon periods of the outcome financial model.

• The start period will be further restricted based on the first loadable period indicated on the version of the enterprise model that will be loaded.

1. Take the appropriate action: 

   • If you want to load data for a portfolio, navigate to the Outcome Portfolio View screen​​.​​

   • If you want to load data for a specific item, navigate to the Financials screen.

2. Take the appropriate action:

   • On a Portfolio View screen's secondary navigation bar, click the version icon (), then click Load Portfolio.

   • On the Financials screen's secondary navigation bar, click the version icon (). Then click Load. 

•            

  

             

  For information regarding what data you can load for the different types of financial plans, see About the Data Loaded into Financial Plans. 

             

  TIP

  If the Load Portfolio button or Load button is displayed but disabled, hovering next to it displays an explanation of why you cannot select it.

             

3. If you are loading work financial-planning data, designate the type of data you want to load. 

              

   NOTE

   You can load non-labor actual and planned expenditures in addition to labor, actual, and forecast. To do so, select the Actual Expenditures and Planned Expenditures check boxes as appropriate.

   The loading of an actual expenditure into a financial plan is based on the expenditure’s date. If the amount of an actual expenditure for a task is less than the planned expenditure, the planned expenditure’s value is spread across the task’s schedule dates. If the amount of the actual expenditure for a task is greater than the planned expenditure, the planned expenditure’s value is zero and no value for that expenditure is loaded into the financial plan.

              

4. In the Period Range Start and Period Range End lists, select the first and last month and year of the date range for which you want to load data.

5. You may have the option to check the box to recalculate labor rates prior to the work load. Typically the administrator updates labor rates on a regular basis, either monthly or quarterly. If you are aware that changes have recently occurred and want to ensure you are using the updated labor rates in the load, select this option. Note that the load will take longer, because rates must be recalculated first.

6. Click Load Now.

7. You may be prompted to mark the lifecycle step as complete. To complete the lifecycle step, click OK. 

              

   WARNING

   Loading information into a financial plan, deletes all data of the plan's relevant accounts for the specified time periods. Suppose you load labor or expenditures into a work financial plan that contains manually entered data. In that case, those entries are overwritten by any labor or expenditures that exist in the project between the specified time periods if the accounts are marked as allowing loads.

              

8. After you load a financial plan, you can make additional changes to the plan through any of the methods that let you define a financial plan. That is, you can load additional information into the plan, edit the financial plan, copy financial-planning information between entities for the same version or between different versions of a financial-planning model, and export data to work with it in Microsoft Excel and then import your changes back to Financial Planning. You may also want to roll up or summarize the financial data from the work level to higher levels within the outcome structure. 

Single Enterprise Model vs. Multiple Model Configurations

The financial load from within the Outcome menu is different depending on your product's configuration. To find out if your product has a single enterprise model or multiple financial models, navigate to the Portfolio View or the Financials screen and then click the version icon () on the secondary navigation bar. You will see if you have a single model or multiple models. 

Single Enterprise Model Example

           

           

Multiple Model Example

           

           

Load Financial Plan – Multiple Models

The objective of a outcome financial load is to create or update summarized outcome financial plans for work from the more detailed, execution-level financial plans of those work entities. Where the execution level financial plans in the Work model contain detailed information about the costs and benefits of the work, the outcome financial plan for that work is more akin to a business case containing high-level costs and benefits. In the case of multiple models, the outcome load copies data from the work financial plans (from the work model) into the work level of the outcome financial plans (the outcome/work model). 

The load is performed:

• On each work financial plan specified

• Within a selected period range

• For a given outcome financial-planning model and version

• For all outcome financial-planning model/accounts that allow loading

• Along with any line attributes that correspond between the work financial-planning model/account and the outcome financial-planning model/account

The work outcome load can be executed for:

• A single project

• An outcome portfolio or projects

• All projects allocated to at least one outcome

In order for an outcome financial plan to be loaded from a work financial plan, the work must be allocated to an outcome.

The work financial-planning model used to load the outcome financial-planning model is defined by an administrator through the Edit Model and Version screens for the version of the selected outcome financial-planning model. Users choose to load either the baseline, forecast, or a specific version.

If the outcome financial plan for the work already exists, it is re-populated from the work financial plan. If the outcome financial plan does not exist for the work, it is created and populated.

The outcome load process occurs between a start and finish period as defined by the user:

• The start and finish period for the load will be restricted by the horizon periods of the outcome financial model.

• The start period will be further restricted based on the first loadable period indicated on the version of the outcome model that will be loaded.

In order for cost or effort to be loaded into an outcome financial plan from a work financial plan, the outcome model must have the same account or accounts assigned to it as the work model. If an account is used on the work model but not on the outcome model, the cost or effort against the work model's account will not be loaded into the outcome financial plan.

1. Take the appropriate action: 

   • If you want to load data for a portfolio, navigate to the Outcome Portfolio View ​​​​​​screen.​​

   • If you want to load data for a specific item, navigate to the Financials screen.

2. Take the appropriate action:

   • On a Portfolio View screen's secondary navigation bar, click the version icon (), then click Load Portfolio.

   • On the Financials screen's secondary navigation bar, click the version icon (). Then click Load. 

•            

  

             

  For information regarding what data you can load for the different types of financial plans, see About the Data Loaded into Financial Plans. 

             

  TIP

  If the Load Portfolio button or Load button is displayed but disabled, hovering next to it displays an explanation of why you cannot select it.

             

3. If you are loading work financial-planning data, designate the type of data you want to load. 

              

   NOTE

   You can load non-labor actual and planned expenditures in addition to labor, actual, and forecast. To do so, select the Actual Expenditures and Planned Expenditures check boxes as appropriate.

   The loading of an actual expenditure into a financial plan is based on the expenditure’s date. If the amount of an actual expenditure for a task is less than the planned expenditure, the planned expenditure’s value is spread across the task’s schedule dates. If the amount of the actual expenditure for a task is greater than the planned expenditure, the planned expenditure’s value is zero and no value for that expenditure is loaded into the financial plan.

              

4. From the Period Range Start and Period Range End lists, select the first and last month and year of the date range for which you want to load data.

5. You may have the option to check the box to recalculate labor rates prior to the work load. Typically the administrator updates labor rates on a regular basis, either monthly or quarterly. If you are aware that changes have recently occurred and want to ensure you are using the updated labor rates in the load, select this option. Note that the load will take longer, because rates must be recalculated first.

6. Click Load Now.

7. You may be prompted to mark the lifecycle step as complete. To complete the lifecycle step, click OK. 

              

   WARNING

   Loading information into a financial plan, deletes all data of the plan's relevant accounts for the specified time periods. Suppose you load labor or expenditures into a work financial plan that contains manually entered data. In that case, those entries are overwritten by any labor or expenditures that exist in the project between the specified time periods if the accounts are marked as allowing loads.

              

8. After you load a financial plan, you can make additional changes to the plan through any of the methods that let you define a financial plan. That is, you can load additional information into the plan, edit the financial plan, copy financial-planning information between entities for the same version or between different versions of a financial-planning model, and export data to work with it in Microsoft Excel and then import your changes back to Financial Planning. You may also want to roll up or summarize the financial data from the work level to higher levels within the outcome structure. 

Line Attributes and the Outcome Financial Load – Multiple Models

Cost and effort are loaded from the work financial plan into an outcome financial plan depending on how the line attributes defined on the work model/account correspond to the line attributes of the outcome model/account.

In general, the following scenarios apply:

• The outcome financial-planning model/account and the work model/account have the same set of line attributes defined. In this case each work financial plan line along with its set of line attributes is copied to the strategy financial plan.

• The outcome financial-planning model/account has a subset of the line attributes which are defined on the work model/account. In this case, the line on the account of the outcome financial plan is created with the attributes as designated on the outcome financial plan's account. This can result in the data from the work financial plan being summarized into fewer lines.

• The outcome financial-planning model/account has no line attribute code definitions and the work model/account has line attribute code definitions. In this case, all cost and effort from the lines on the work financial plan account are summed together into a single amount and entered for the financial account on the outcome.

• Neither the outcome financial-planning model/account nor the work model/account has line attributes. This case is a one-to-one copy of an account from a work financial plan to an account on an outcome financial plan.