WRK32 - Project/Work Portfolio Financial Burndown Comparison

Work Tracking and Execution: For More Information step 16 of 21

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Overview

Single project and work portfolio report that allows the comparison of one/many versions of project and portfolio financial plan data, including effort (FTEs/Days/Hours) or financial data (Cost/Benefit/Revenue). Includes a burn down chart for the whole portfolio and for each project.
The report includes;
- Portfolio based summary time phased chart showing the financial profile (based on one/many financial plan versions) across the whole portfolio (example shown in first image)
- Project level time phased chart showing the financial profile (based on one/many financial plan versions) for each project (example shown in second image)
- Detailed data tables

Business Outcomes

Tracking of project actual burn and forecast burn to ensure that spend/effort/revenue/benefits are in line with projections.
Enable comparisons between stage gate baselines/snapshots to track variances in project cost and revenue profiles as project moves through the stage gate lifecycle, driving improvements in forecast accuracy.
Identify investments that are performing badly as they move through execution so that they can be considered for a Go/Kill decision at stage gates.

Supporting Capabilities

Financial Management
Project Monitoring and Status

User Parameter Configuration (for Administrators)

Parameters	Description	Configuration Options	Default/Example Settings
Currency	Currency in which the amounts should be displayed	There are several values only if the multi currency option is enabled. Default is the system default currency	Default cannot be changed
Working Version	Version to consider (This version will appear first)	Default is the version specified in the version_id parameter (or version marked as forecast otherwise)	Version_id=
Compare to version(s)	Comparison version(s) to consider	Use the following syntax to set the default financial version for comparison: comp_version_id=version_ID	Default is version marked as baseline unless overridden
Financial Measure ☑ For Versions v2.5.0 +	This parameter controls the unit of measure to display in the report	A default can be set using: fm_measure= Options for selection and configuration of a default value will depend on what's been configured for the chosen financial model. Possible options include: currency - Currency (Non-Benefit) benefit_currency - Currency (Benefit) ftes - Labor (ftes) hours - Labor (hours) days - Labor (days) units - Units Currency (Non-Benefit) will show the Cost from the financials. Currency (Benefit) will show the benefit or revenue from the financials. Units will show the unit value of the financial account.	The default FastTrack configuration is set to: Currency Expressed in the parameter defaults node of the FastTrack Report Configuration Structure as: fm_measure=currency
Financial Measure ☒ For Versions Prior to v2.5.0	Unit to use to display the numbers	Values are: Financial Amount Effort (hours) Effort (days) Effort (FTEs) Units Correspond to the following values for the fm_measure parameter: amount hours days ftes units	fm_measure=amount
Financial Category	Specify whether costs or benefits/revenues should be displayed	Values are: Cost (cost) Benefit/Revenue (benefit)	Financial_category=cost
Account Types	Specify the account types that should be considered	This is multi select parameter Values are: Capital Expense Labor Benefit The first 3 values can only be selected if Financial Category=Cost Benefit can only be selected if Financial Category=Benefit	There is a line for each possible value: account_type=ACTP$EXP account_type=ACTP$CAP account_type=ACTP$LAB
Accounts	Specify the accounts that should be considered	This is a multi select parameter This list takes into account the account type parameter	Default cannot be changed
Period/Ending Starting	Starting/Finishing Month for the interval	Default=Horizon start of the Financial Model Default=Horizon Finish of the Financial Model	Default cannot be changed
Chart Detail Metric By	Timescale to use for the trend chart	Values are: Month Quarter Year	Default depends on the interval size (number of periods between Period Starting and Period Ending)

Hidden Parameter Configuration (for Administrators)

Parameters	Description	Configuration Options	Default/Example Settings
Table Columns	2 columns before and 2 columns after the project name can be defined	It is recommended that WBS parent levels are used in the first two columns. It is recommended that the two columns are used for key status and/or responsibility attributes	Wbs_level_2_Plan Wbs_level_3_Plan Wbs20_Plan Wbs22_plan
Table Format	Parameter determines the format of the table choosing from the following: Grouped table Plain table * Both Tables * v2.3.2 saw the addition of a new “plain” detail table that provides a dump of the data ungrouped and not pivoted. It also provides a separate breakout of each budget line attribute for analysis in Excel. In versions previous to 2.3.2 only the grouped table is displayed	This parameter is configurable with the syntax: table_layout= Values are: Grouped (grouped) Non-grouped/Plain (plain) Both (both) The latter option will provide both the grouped table and the plain table.	table_layout=grouped
Report Title	Configurable report title that appears at the top of the report.	If a longer report title is required, create additional report_title=xxx entries. These will be concatenated together based on the order in which they are listed in the configuration structure.	report_title=Work Portfolio Financial Burndown Comparison
Financial Model	This parameter provides the ability to override the global setting for the financial model for this report	The financial model for this report can be changed from the global default using the following syntax model_id= Model IDs are listed in the ADM01 report	No override exists as default Financial Model will not differ from Global Default unless entry is added
Max Line Attributes	Number of line attributes to consider in the table		Max_line_attributes=2
Include Zero Financials	Parameter that determines whether or not to include entities with zero financials in the returned results	If the entry is "N" (the default) any entities that don't have financials for the given set of parameters will not appear in the report at all Options are No(N) or Yes(Y)	include_zero_financials=N
Detail Chart Threshold	This entry determines whether or not the detail charts will appear. Because of the processing load that charts/graphics consume, larger portfolios could cause the report to slow down or even time out	This default value of 50 should ensure that the report will run, but if there are over 50 entities the detail charts will not appear at all. If you don't want the detail charts at all, you can set this value to zero (0), otherwise change the threshold value as preferred.	detail_chart_threshold=50

Global Default Overrides

Applying a custom color palette can help to improve the readability and clarity of a report. This is particularly true for those reports which do not use alternate structures as attributes and therefore cannot apply color charting to the attribute values, such as WRK32.

To ensure that it is easy to distinguish between the bar/lines representing each financial plan version in WRK32, it is recommended that a custom color palette (with a variety of distinct colors) is applied as a global default override.

For further detail on configuring custom color palettes and applying custom color palettes to reports, refer to the Managing Attribute and Report Colors topic.

Additional Information

Details of the attributes, data types, and parameters available for each report dimension:

X Axis – Time Periods; these periods are based on the Enterprise and Fiscal Calendar.
Y Axis – Financial Value; the y axis shows data from the financial plan. The following parameters are used to determine what is shown;
- Currency: if Planview Portfoliost is configured to support multi-currency, then this parameter allows selection of the currency to display the financial values in. Standard currency conversions are used.
- Working Version: a single active financial plan version can be selected as the “main” version. This defaults to the Version Marked as Forecast.
- Compare to Versions: this allows the selection of one or many alternative versions that will be compared to the main (working) version. The parameter defaults to the Version Marked as Baseline.
- Financial Measure: financial planning can be used to store financial, effort, and unit data. Only one measure type can be selected, to ensure that different data types are not aggregated.
- Financial Category: selections are either Cost or Revenue/Benefi. These are determined by the financial management account configuration.
- Account Types: Capital/Expense/Labor. Based on the financial management account configuration, this parameter allows further filtering of the financial data that is aggregated for the Y Axis.
- Accounts: this list is dynamically built based on the prior selections and shows the hierarchy of all accounts configured in the model that fit the Category and Account Type selections.
- Max Line Attributes: this determines how the data is displayed in the table, specifically how many line attributes.

Technical/Database Information

Report (RDL) Location	…/Reports/FastTrack/Mixed_Use/FM32-FinancialBurndown/FM32.rdl
Database	This report uses the transactional database and updates will be real-time.