Skip to main content

 

Planview Customer Success Center

Planview Strategic Portfolio Management Maturity Journey

 

 

 
SPM Journey Conceptual Image.png

Today's EPMO must evolve to meet new challenges and support how teams work with agility and adaptability. Planview's Strategic Portfolio Management (SPM) maturity journey offers a guide to help organizations quickly realize this evolution. This guide is detailed into progressive steps with distinct areas of focus, which have been ordered to make an organization's journey as efficient as possible. The information and tools in the following sections are designed to help you understand and navigate this journey.

           

What is the Strategic Portfolio Management Maturity Journey?

Why Mature? A Journey for Every Enterprise

Organizations – and EPMOs specifically – must respond to change and uncertainty in ways they never have before. The role of the EPMO continues to grow, and as strategic drivers of the organization, they ensure alignment, mentoring, and continuous improvement throughout the organization.

Planview's SPM maturity journey enables a modern approach to your organization's processes. Organizations can empower teams to take on more independent planning and execution around the work – ensuring the right teams focus on the right work at the right time – while orchestrating across teams to deliver value.

The reason for an organization to mature is simple: adaptivity. The best place to start is understanding where you are now on your journey, and the next steps to get you where you want to go.

  1. Commit to the journey. As with any change, it will take time to see the benefits.
  2. Update existing processes to accept change as a constant. Becoming adaptive is more than just a mindset: it modernizes how organizations carry out portfolio and work management.
  3. Ensure the organization's application portfolio is aligned to corporate strategy so that technology investments create or support the right business capabilities.
  4. Accelerate adaptivity by enabling top-down capacity planning and investment modeling of portfolio impacts, trade-offs, and changes.
  5. Ensure that you have just enough governance and that work is not slowed down by unnecessary processes.
  6. Empower your teams to increase process automation and agility. One-size-fits-all no longer works. Organizations must embrace differences as the new norm to allow teams to use the delivery methods that best fit the work and desired outcome.

           

Two Journeys for Different Situations

Every company's journey is unique, but we've found most fit into one of two paths to start to mature their strategic portfolio management processes. Planview has developed two journeys to match these distinct approaches. The section below will help facilitate the conversation to determine which journey has the right starting point for your organization.

Maturing SPM Journey

The SPM maturing journey is for most organizations that started with traditional project portfolio management (PPM) – usually within a PMO – and began to grow and mature out of traditional PPM and into SPM.

SPM Journey Maturing Slide.png

Define the organization's strategic initiatives and align initiatives to programs with projects.

Elevate to top-down capacity planning. Become truly adaptive with detailed models and scenarios that will deliver strategic objectives given financial, resource, and risk constraints.

Review and elevate program and product funding to ensure alignment to strategies and portfolios.

 

Streamline governance with ‘just enough’ governance. Empower teams to work collaboratively across different methodologies. 

Create leading indicators with Objectives and Key Results (OKRs). Build roadmaps that connect strategy to investments and outcomes. Visualize dependencies, mitigate risks, set clear visions, and confirm priorities.

Always ensure that the organization's application portfolio aligns with corporate strategies, ensuring investment into technologies that will create or support the right business capabilities. This should be an ongoing maturing process.

Top-Down SPM Journey

The top-town SPM journey is for companies who have an enterprise architecture foundation and are ready to implement robust SPM processes. This journey is front-loaded with mature processes that build on an existing foundation, and provides everything organizations need to get started right away.

SPM Journey Top Down Slide.png

Define the organization's strategic initiatives, align funding to the initiatives and portfolio, and create leading indicators with OKRs.

Build roadmaps that connect strategy to investments and outcomes. Visualize dependencies, mitigate risks, set clear visions, and confirm priorities.

Streamline governance with ‘just enough’ governance. Empower teams to work collaboratively across different methodologies.

Elevate to top-down capacity planning to become truly adaptive with detailed models and scenarios. These will deliver strategic objectives given financial, resource, and risk constraints.

Always ensure that the organization's application portfolio aligns with corporate strategies, ensuring investment into technologies that will create or support the right business capabilities. This should be an ongoing maturing process.

           

           

Achieve Business Value

To derive the full business value from your capabilities, employ the business processes and best practices aligned to your capabilities while putting in place analytics and reporting to quickly analyze information. This will prevent over-engineering and ensure you're optimizing business value and user experience.

When you’re ready to implement or mature your capabilities to maximize business value, visit the Planview Capability Framework for more information.

e1 Journey Workshop - Business Value.png

           

           

Strategic Portfolio Management Capabilities

Each organization will have a distinct journey and process for how capabilities are implemented and matured. Planview capability maps and journey assessments are used to understand where you are today and what the next steps on your journey will be. Download the Planview Strategic Portfolio Management Capability Map where you can mark which capabilities you are using now and which you would like to implement next. To help you as you fill out your map, the journey assessment in the next section will ask questions about how your organization is working today.

SPM Capabilities Slide.png           

           

           

Customer Journey Assessment

Our customer journey assessment is a tool that will help you map out your journey and understand other areas you'd like to mature. The questions in the assessment point to principal areas for maturity. Once your answers are marked, you'll have a visualization of where you are on your journey. This serves to foster discussion around which areas you want to focus on to move the needle forward.

A major component of mature SPM is a connected enterprise architecture (EA) aligned with SPM processes. To understand where you are today in both your SPM and EA processes and what you want for your next steps, we have compiled an assessment for each journey, detailing relevant questions around what you are doing today and the areas you are looking to mature. Download the Planview Strategic Portfolio Management Customer Journey Assessment to complete your own assessment.

SPM Customer Journey Assessment.png

SPM - EA Customer Journey Assessment.png

           

           

The Right Tool for the Work

When it comes to empowering teams, having the right tool for the work is key. Understanding the benefits of each tool while establishing their use cases – in contrast to only using the traditional work breakdown structure – is crucial to modernizing how your teams are empowered to work. This section compares the basic features of ProjectPlace and AgilePlace in a cross-reference grid, followed by additional resources for diving deeper into each tool.

Workshop - right tool for the work.png

 

ProjectPlace Resources

Connected ProjectPlace in the Planview Capability Framework
Demonstrations and Webinars 
ProjectPlace Enablement Webinars and Training Materials (Free and Recorded) 
Product Help in the Customer Success Center 

           


Get Help Along the Way

If you need additional support as you make this transition, Planview offers several services to help you throughout the process.

Planview Premium Support Program

The Planview Premium Support program offers customers extra support from a Customer Care Consultant to expedite care issues, a sandbox environment to test new features and configurations, and a Customer Success Manager to help you plan, prioritize and optimize your ongoing Planview solution journey. 

Remote Advisory Service (RAS) hours

These are specialized hours designed to help address specific customer needs, bridging the gap between Customer Care and on-site Planview Consulting, allowing you to receive quick and cost-effective enablement.

Evolve Advisory Services

We partner with you, get to know your business, and apply our knowledge of best practices to help you achieve your strategic business outcomes.