Bulk Import Deployment Plan Activities

Introduction

The Bulk Import Deployment Plan Activities feature allows you to upload Deployment Plan Activities from Excel (.xlsx) files.

Pre-requisite

You must have Access Bulk Import user permission.

Navigation

Deployment > Manager

Access Bulk Import Feature

To access the ‘Bulk Import’ feature:

Navigate to the ‘Deployment Plan Library’ page.
Search for the plan. You can use the filter options available on this page.
Open the plan by clicking on the Name.
Click at the bottom of the pop-up.

The ‘Bulk Import Activities’ pop-up displays.

Source Tab

Download the Excel import template file

Download the import template so you can start adding the data to be imported. To download the import template, click the download the template file link. The template will contain a column for every field.

Fill the Excel file

Add your Deployment Plan Activity data to the Excel template file.

To prepare your Excel files:

Fill in mandatory core fields and custom fields. The Responsible field needs the first and last name of the responsible user, who needs to be a Stakeholder in the Deployment Plan.

Supported date formats are:

DD/MM/YYYY (22/03/2019)
DD/M/YYYY (22/3/2019)
D/M/YYYY (9/03/2019)
MM/DD/YYYY (03/22/2019)
M/DD/YYYY (3/22/2019)
M/D/YYYY (03/9/2019)
YYYY/MM/DD (2019/03/09)

Supported date and time formats are:

DD/MM/YYYY HH:MM AM or PM (22/03/2019 09:00 PM)
DD/MM/YYYY HH:MM (22/03/2019 21:00)
MM/DD/YYYY HH:MM AM or PM (03/22/2019 09:00 PM)
MM/DD/YYYY HH:MM (03/22/2019 21:00)

If seconds are present, they will be truncated.

Supported time formats are:

HH:MM AM or PM (09:00 PM)
HH:MM (21:00)

If seconds are present, they will be truncated.

Deployment Plan Activity records with bad formatting, missing data, or other errors will be handled by:

Mandatory core and custom fields: Being skipped at import and an error being logged.
Non-mandatory custom fields: Being imported without that data and a warning being logged.

Upload the Excel file

To upload your Excel files to Release & Verify:

Go to Deployment > Manager.
Click to open the Deployment Plan.
Click .
Select the file to upload by dragging and dropping the file into Drop your file here or click Browse Local Computer, select the file, and click Open. The maximum Excel file size that can be uploaded is 25 MB.
Click .

Mapping tab

Once your Excel file has been uploaded, you must map each column of your data to a field in Release & Verify.

Auto Mapping: Auto Mapping saves time by automatically matching column headings with Release & Verify's field names. The Excel template file should map perfectly if the column headings are unedited and no Custom Fields have been added since the template was downloaded.

Manual Mapping: Manually map your data when

You only want to import mandatory fields, not custom fields.
Your Excel file column heading cells do not match Release & Verify's fields.

Auto Mapping

To map your data automatically, click Auto-Mapping (3).png . All columns display the mapped data.

A warning pop-up will show if any required or non-required field has not been mapped ‘The import will not proceed if any required fields have not been mapped.’ In such a case, close the pop-up, then click Cancel, and upload an edited Excel file again.

Click Next (3).png .

To remove the mappings, click Clear-Mapping (3).png .

Manual Mapping

To map manually,

Click a cell. A map value pop-up opens with the column value. For example, Column G.
Click the map value pop-up.
The ‘Copy values from’ pop-up opens. Select a field from where the column data should be copied on the Select a field drop-down.
- Field names are in alphabetical order, mandatory fields first.
- Fields with * are mandatory and must be mapped for the upload to proceed.
Once a field is selected, the pop-up closes.
Continue matching columns to fields until all mandatory fields and as many other values as necessary are mapped.
Once the mapping is done, click .

To remove manual mappings, click Clear-Mapping (3).png .

Validation & Confirmation tab

After clicking Next (3).png , the Validation & Confirmation tab will open and the data will be validated.

Then the ‘Confirmation’ message will open.

Click View Details under the Validation & Confirmation section to see more information about the import:

Errors (such as incorrect formatting) in mandatory fields will result in the record being skipped.
Errors in non-mandatory fields will result in the record being imported with warnings.

Under the Confirmation section, the numbers may not add up to the total number of records, as the same record can be skipped and have warnings at the same time.

Click IgnoreandImport (3).png to ignore the warning messages and proceed with the import or click Startover (3).png to start the import again.

Processing tab

The file import processes, showing the percentage completed.

Summary tab

The Summary tab opens with an overview of the data imported and the error messages.

Click View detailed log to see the full list of records successfully created without warnings, the records created with a warning (for example, a missing value for a non-mandatory field), and records skipped and not created due to errors.

You have now bulk imported the data in your Excel file to Release & Verify. Click Close.