Manage Environment Stakeholders

Introduction

The Stakeholders feature enables you to add and manage the stakeholders to the Environment. You can choose a user or a user group as an Environment Stakeholder. 
There are be four types of Stakeholders Roles, you can select one or more these types:

Pre-requisite

To be able to view the Stakeholders tab, you must have ‘View Stakeholders Tab’ user permission.

Navigation

Environment > Manager

Access ‘Stakeholders’ Tab 

To access the Stakeholders tab:

  1. Navigate to the ‘Environment’ page.
  2. Search for the Environment in which you want to update the Stakeholder. You can use the filter options available on this page.
  3. Open the Environment by clicking on the Environment Name.
  4. Environments pop-up displays. Click the Stakeholders tab.

EnvStakeholder1-768x364.png

Add Stakeholder

To add a Stakeholder, on the ‘Stakeholders’ tab, click Add-Stakeholder (1).png. ‘Add New Stakeholder’ pop-up displays. Fill in the fields on this pop-up as follows:

Fields Description
Name or User Group Select a user or user group from the drop down as the Stakeholder
Role Select one or more roles for this Stakeholder
Email This field auto-populates the email ID of the Stakeholder if you had selected a user. For the user group, this field is disabled.
Stakeholder RACI Select one or more Stakeholder roles for this Stakeholder.

ManageStakeholder2 (1).png

Click Add-Close (1).png. The new Stakeholder is added and available on the grid.

Note

If you add the same Stakeholder more tha

           

NOTE

If you add the same Stakeholder more than once, on the grid they will appear only once with all their Roles and Stakeholder RACI Roles merged. For example, if a stakeholder with Role A and all the RACI Roles was added again with Role B and no RACI Roles, the Stakeholder would appear only once with Roles A and B and all the RACI Roles.

           

Edit Stakeholder

You can edit the Stakeholder Role and Stakeholder RACI roles on this grid. To edit, click on the Stakeholder to open the ‘Edit Stakeholder’ pop-up. Edit the fields as required. Refer to the above table for more details.

After making changes click Update-Close (1).png.

ManageStakeholder3 (1).png

The Stakeholder displays the updated details on the grid.

Import Stakeholder

You can import all the Stakeholders from all the impacted Systems associated with this release. You must have the ‘Update Enterprise Release’ user permission. 

To import Stakeholders:

  1. Click Import-Stakeholder-1.png.
  2. On the ‘Import Stakeholders’ pop-up, select one or more Role from the drop down.
  3. Select one or more Stakeholder RACI 
  4. Click Import (1).png.

ManageStakeholder4.png

All the imported Stakeholders will be displayed on the grid. 

Release & Verify will not duplicate the Stakeholders if they already appear in the Release or appear more than once in impacted Systems.

Remove Stakeholder

To remove (or delete) a Stakeholder, click on the Stakeholder on the grid and then click Remove-Stakeholder (1).png. Release & Verify will remove the Stakeholder from the grid and will no longer be Responsible,  Accountable, Consulted, or Informed for this Release.

More Information

View Group Members

If the Stakeholder is a user group, hovering your mouse cursor over the user group shows the group members.

ManageStakeholder6 (1).png

Grid Filter Option

You can show/hide columns displayed on the grid column selector. Hover your mouse cursor over the column header to see Header-menu-button-Systems-Aug-20-2018-cropped (3).png. Click the button and select Columns. The list of columns available on the grid will be displayed. Select or deselect the checkboxes to show or hide columns.