Billing and Revenue Tracking

Billing and Revenue Tracking

The Billing and Revenue Tracking capability supports monitoring financial data and leveraging this data to effectively bill customers. Each capability within the Planview Capability Framework has a distinct set of features and functionality, business processes, best practices, and analytics and reports that deliver value to customers in the form of specific business outcomes.

Definition and Business Value

Definition

  • Supports the inputting of predefined billing information from work items to an integrated enterprise resource planning (ERP) system for processing and invoicing.
  • Enables real-time visibility and tracking of revenue that is being delivered to your integrated ERP.

Business Value

We can have flexibility on revenue tracking for services revenue.

Business Value

We can extract project actuals to drive billing activities to support various business models.

Best Practices

Prioritize integration

The benefit of professional services automation is that all parts of the process work together to optimize delivery, customer value, and profitability. Ensure all of your systems are connected, particularly enterprise resource planning (ERP), customer relationship management (CRM), project planning, and team delivery tools. Enabling these systems to work together will allow for seamless and accurate revenue recognition.

Maintain cost and revenue visibility

The organization’s revenue stream is the engine that balances potential opportunities waiting for closure with the organization’s current in-flight work against the total capacity for new opportunities. It communicates to leaders how much revenue is forecasted and when, allowing for informed portfolio decisions such as when engagements should be started or shifted.

Monitor days sales outstanding

Days sales outstanding (DSO) refers to the average number of days between booking and payment. A large DSO can create cash flow problems for the organization, as well as being a potential indicator of other issues such as low customer satisfaction. Tracking DSO across services groups should be implemented as a governance process, with consistent higher-than-average numbers prompting further investigation.

Communicate expectations

Meeting expectations around delivery provides the basis for a customer to authorize bill payment. Clearly communicating these expectations from the beginning of the engagement, along with any changes throughout, will ensure customers can quickly complete the billing processes without additional back-and-forth. Collaborate with customers to determine a cadence for measuring work and reporting billing to track progress and detect potential issues early.

Evaluate customer satisfaction

A process for measuring customer satisfaction at the end of each engagement, through surveys or in-person meetings, can help services organizations analyze their performance and identify areas for improvement. Review the service group or team’s performance to understand if the customer has a positive or negative outlook on the value of the work, if projections were accurate, and if they achieved their business outcomes.

Capture portfolio data

Rolling up the revenue, cost, and delivery data of projects to a portfolio enables visibility into the overall performance of teams and services groups. Ensure that a standard set of data such as overall revenue, cost, and DSO is being captured and rolled up. When combined with an integrated ecosystem this will empower leaders to see trends across the organization, allowing for informed decisions and process changes, ultimately leading to consistently optimized margins.

 

Processes and Reports

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Billing and revenue tracking supports leveraging the financial information captured in the Revenue and Cost Management capability by sending this data to an integrated ERP system for processing and invoicing. This final piece of the engagement allows for an automated, streamlined customer billing process.

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Billing and Revenue Tracking Process Steps

           

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Billing and revenue tracking process flow

Process Step Description
Track anticipated revenue and billing

Monitor the projects actual cost and actual revenue to track the project’s overall profitability and simple revenue recognition. Project financial information can also be analyzed in greater detail by adding relevant financial fields into the Work Plan panel or by creating reports and constructing dashboards for more complex information such as billable utilization.

For more information:

Input billing information into ERP

Hand off defined financial data to a preconfigured and integrated ERP system. This system should then be used for revenue recognition and invoicing according to the procedures of your organization.

For more information:

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Billing and Revenue Tracking Reports

There are several standard financial reports in the report library, including billing and revenue reports. These can be run with specific filters to see the appropriate financial information. See Financial Planning Report Examples  and Timephase Financial Data in Reports and Dashboards for more information.

Additional reports and dashboards can be created by the administrator and shared with the organization and appropriate team members. 

           

Related Capabilities

Supported Solutions

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