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Planview Customer Success Center

Enterprise Architecture

Definition

This Solution defines the deployment of the PRM and CTM connector, enabling:

  • PMO and EA collaboration

    • Reduce the cost of information sharing between EA and PMO, supporting more timely decision making
    • Track progress against application and technology roadmaps by integrating project execution with technology planning
    • Integrate architecture compliance assessment with project lifecycle processes
  • Strategic Planning for Enterprise Architecture

    • Define roadmaps that provide an integrated view of proposed investments with strategies and project’s impact to capabilities and applications
    • Create investment scenarios to evaluate alternative approaches to determine the optimal investment plan

Business Outcomes

Click on each business outcome to see further details on the solution and the challenges it aims to solve: 

  • Demand Management: Shared governance model to ensure that all investments and projects deliver solutions that are aligned with business and technology architecture
  • Capacity Planning: Make prioritization and trade-off decisions that optimize business value by incorporating technology and architectural feedback
  • Roadmapping: Integrated roadmap that describes how programs, projects, applications will deliver on strategic and organizational goals
  • Work and Application Rationalization: Reduce the cost to deliver investments and projects by identifying opportunities to leverage existing technologies and applications
  • Capability Planning: Realize the strategic plan by assessing investments within the context of business capabilities and their importance to the organization

Process Flow

Coming soon.

Connection Points

1. Enterprise Architecture Assessment

  • Gather EA Assessment and feed into Capacity Planning

2. Execution Alignment

  • Send Work status from PRM to CTM to keep PMO and EA groups aligned

3. Application Inventory

  • CTM serves as system of record for all applications and sends them to PRM

  • Additionally, send application financial fields from PRM to CTM to support rationalization efforts

4. Capability Alignment

  • CTM is the system of record for capabilities and sends them to PRM.

  • Used to frame investments in the context of capabilities.

5. Project Associations

  • Sync associations for shared view of project impact

  • CTM is the system of record for Project<>Capability associations. In Planview Enterprise One – CTM, projects are related to capabilities through business functions. Planview Enterprise One – PRM ignores the Business Function layer.

  • *For Project<>Application associations, either PRM or CTM can be configured to be the system of record; only one can be specified.

Use Cases

           

Demand Management

Challenges

  • EAs do not have enough visibility into the demand pipeline
    • Results in realizing critical dependencies and gaps AFTER project approval process
  • EAs need to be able to see demands as they are coming in so that they may:
    • Map those demands to existing business capabilities
    • Identify gaps in the current capability portfolio (to create new capabilities)

The Solution

  • EAs can provide an enterprise-wide view of planned investments through the use of EA demand assessments
    • Limits the potential problems that will arise from misaligned programs by ensuring investment alignment to business and tech architecture at the front end of the planning process
    • Helps to drive strategic alignment of investments
    • Results in overall project delivery improvement through reduction of project risk
    • Promotes architectural standards throughout the organization
Initiate Demand EA Assessment Assessment Results

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  • New demand (Project) created
  • EA project assessment workflow automatically kicks off
  • EA notified of project assessment task
  • EA is able to assess strategic, capability and technology alignment all in single view
  • EA completes the impact assessment
  • Connector pulls EA assessment results back into work

           

           

Capacity Planning

Challenges

  • Limited capacity requires trade-offs to be made but its not always easy to fully understand the impacts of those decisions
  • PMOs and EAs need an easy way to understand the portfolio:
    • from different perspectives
    • and impacts on other portfolios

The Solution

  • Create investment scenarios to evaluate alternative approaches to determine the optimal investment plan
    • Understand which scenario accomplishes driving revenue, controlling spend, managing capacity, or all of the above
    • Provide summary level information to leadership at appropriate level
  • Model investment impacts across strategies, capabilities and technology
    • Understand the impacts of trade-offs about what you are or are not delivering
    • Communicate how trade-offs affect achieving strategies and maturing business capabilities
Create Scenarios Investment and Capacity Planning

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Model Trade Off Decisions

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Roadmapping

Challenges

  • Strategy disconnected from delivery
    • Not delivering intended outcomes
  • Disjoint between IT and business Initiatives leading to misalignments in the portfolio
    • Missed deadlines
    • Unintended consequences

The Solution

  • Realize strategy through integrated roadmaps that describes how the programs, projects, applications, and products will deliver on strategic and organizational goals.
    • Monitor the progress of execution against strategic plans
  • Define roadmaps that provide an integrated view of proposed investments with strategies and project’s impact to capabilities and applications.
    • Results in better project decisions and use of technology
Define Strategies Create the Strategic Roadmap Create the Outcome Roadmap

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Work and Application Rationalization

Challenges

  • No visibility into the application portfolio leads to application complexity and sprawl
    • Difficult to determine the right technology, for the right purpose, at the right time
    • Technology utilization is not maximized
  • Too many similar initiatives; portfolio interdependencies not understood
    • Need to identify project overlaps, impacts, and dependencies to avoid unexpected down-stream impacts

The Solution

  • Drive cost out of IT portfolios
    • Leverage existing technologies and applications to meet the organizational demand (stop buying new stuff), achieving more rapid fulfillment of business need
    • Identify projects that can be merged or no longer needed
    • Identify reuse opportunities for applications and technology
  • Track progress against application and technology lifecycles by integrating project execution with technology planning
    • Drives more timely achievement of the to-be state

 

Track Application Total Cost of Ownership (TCO) Analyze investments in context of the Application Landscape Assess investment impact against technology portfolio

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Keep up to date with project status Measure Application Costs Over Time

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Capacity Planning

Challenges

  • Limited capacity requires trade-offs to be made but its not always easy to fully understand the impacts of those decisions
  • PMOs and EAs need an easy way to understand the portfolio:
    • from different perspectives
    • and impacts on other portfolios

The Solution

  • Create investment scenarios to evaluate alternative approaches to determine the optimal investment plan
    • Understand which scenario accomplishes driving revenue, controlling spend, managing capacity, or all of the above
    • Provide summary level information to leadership at appropriate level
  • Model investment impacts across strategies, capabilities and technology
    • Understand the impacts of trade-offs about what you are or are not delivering
    • Communicate how trade-offs affect achieving strategies and maturing business capabilities

 

Create Scenarios Investment and Capacity Planning

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Model Trade-Off Decisions

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Roadmapping

Challenges

  • Strategy disconnected from delivery
    • Not delivering intended outcomes
  • Disjoint between IT and business Initiatives leading to misalignments in the portfolio
    • Missed deadlines
    • Unintended consequences

The Solution

  • Realize strategy through integrated roadmaps that describes how the programs, projects, applications, and products will deliver on strategic and organizational goals
    • Monitor the progress of execution against strategic plans
  • Define roadmaps that provide an integrated view of proposed investments with strategies and project’s impact to capabilities and applications
    • Results in better project decisions and use of technology
Define Strategies Create the Strategic Roadmap Create the Outcome Roadmap

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Work and Application Rationalization

Challenges

  • No visibility into the application portfolio leads to application complexity and sprawl
    • Difficult to determine the right technology, for the right purpose, at the right time
    • Technology utilization is not maximized
  • Too many similar initiatives; portfolio interdependencies not understood
    • Need to identify project overlaps, impacts, and dependencies to avoid unexpected down-stream impacts

The Solution

  • Drive cost out of IT portfolios
    • Leverage existing technologies and applications to meet the organizational demand (stop buying new stuff), achieving more rapid fulfillment of business need
    • Identify projects that can be merged or no longer needed
    • Identify reuse opportunities for applications and technology
  • Track progress against application and technology lifecycles by integrating project execution with technology planning.
    • Drives more timely achievement of the to-be state

 

Track Application Total Cost of Ownership (TCO) Analyze investments in context of the Application Landscape Assess investment impact against technology portfolio

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Keep up to date with project status Measure Application Costs Over Time

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